Executive Receptionist (C) - SCRM

Job Description

Job Description

Description:

Nemean Solutions, headquartered in Sierra Vista, AZ, is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

This position is being posted for a potential government contract opportunity.

Job Overview:

The Executive Receptionist provides executive-level reception, administrative, guest-service, and secure conference room support for classified meetings at the White House Campus. The position supports senior Government leaders and officials by coordinating schedules and meeting spaces, greeting and directing participants, managing correspondence and calls, maintaining access control and physical security, and protecting classified and confidential information in accordance with WHSR procedures. This position is contingent upon contract award, Government approval as Key Personnel, successful completion of required security onboarding, and availability of funding.

Essential Duties & Responsibilities:

• Provide polished VIP guest services by greeting, welcoming, and directing high-profile clients, visitors, senior Government leaders, and meeting participants.
• Support secure, executive-level meetings involving the President, Vice President, National Security Advisor, senior White House personnel, and other Government leaders.
• Manage secure conference room scheduling, verify bookings, provide access, direct participant flow, and coordinate meeting setup with other Executive Assistants.
• Manage and screen telephone calls, emails, correspondence, mail, and deliveries related to the conference room space in a professional executive-level manner.
• Anticipate executive and meeting requirements and address needs proactively, efficiently, and discreetly.
• Monitor and maintain the physical security and access control of White House secure conference facilities, coordinating with security staff as necessary.
• Manage conference rooms in accordance with protocols for executive-level meetings and WHSR Standard Operating Procedures.
• Maintain the reception area and manage office and conference support supplies, materials, inventory, and meeting name plates.
• Manage and control classified documents efficiently and in accordance with all security protocols.
• Analyze, develop, and review program administrative operating procedures.
• Maintain strict confidentiality regarding all executive and classified matters and comply with NDA, onboarding, professional appearance, and conduct requirements.
• Provide mission-critical and surge support when workload exceeds baseline staffing capacity, including extended-hour, holiday, emergency, and potential 24-hour coverage as directed.

Competencies:

• Exceptional judgment, professionalism, discretion, and confidentiality.
• Executive-level customer service and stakeholder communication.
• Strong oral, written, interpersonal, and problem-solving skills.
• Ability to multitask, anticipate needs, and perform under pressure in a fast-paced, changing environment.
• Professional and working proficiency in reading, writing, speaking, and understanding English.
• Executive calendar, conference room, correspondence, reception, and office administration support.
• Secure-facility access control and careful handling of classified documents.
• Advanced proficiency with Microsoft Outlook, Word, Excel, office equipment, and the ability to learn stand-alone applications.

Requirements:

Minimum Requirements:

• At least three years of experience supporting senior executives in a high-level corporate, executive-office, White House, military, intelligence-community, or C-Suite Government environment.
• Proficiency in Microsoft Office applications and the ability to become proficient in stand-alone applications.
• Ability to work on-site during core operations, Monday through Friday from 0600 to 1800, and provide two hours of on-call service on a 24/7 basis upon Government notification.
• Ability to support a typical 40-hour workweek and remain available for mission-essential, emergency, weather-emergency, surge, extended-hour, holiday, and potential 24-hour coverage requirements.
• Ability to work under pressure in a complex and changing executive environment.

Security Requirement :

• Top Secret/SCI clearance and access are required. Employment is subject to favorable EOP Security Office approval, National Security Council onboarding/screening, and ongoing compliance with continuous evaluation, security, and nondisclosure requirements.

The salary range listed represents the minimum and maximum compensation Nemean Solutions, LLC, in good faith, believes it may pay for this position at the time of posting. Actual compensation within this range will be determined based on the candidate’s experience, education, qualifications, contract requirements, and other job-related factors.  

What Nemean Solutions, LLC offers:

Medical, Dental, and Vision insurance plans, Paid Time Off, sick leave, 401k Retirement Savings plan with company match, and more.

Nemean Solutions is proud to be a Veteran friendly employer and provides Equal Employment Opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. Equal Opportunity for VEVRAA Protected Veterans. Nemean Solutions, LLC will not discriminate against employees and job applicants who inquire about, discuss or disclose compensation information.

We are a Virginia Values Veterans (V3) Certified Employer and strongly encourage applications from veterans, transitioning service members, and military spouses.