Local School Receptionist-Brent Elementary School

Receptionist Position

2026-2027 School Year

Terms of Employment:

9 Month-187 days

Minimum Qualifications:

• High school diploma or GED as recognized by the SDE
• Completion of a trade or technical school business program, OR
• Verified proof of two (2) years' successful experience as a receptionist with comparable responsibilities in the private or public sector, OR
• Verified proof of one (1) years' successful experience as a receptionist with comparable responsibilities in a school system.
• Proficient in the use of computer programs including Microsoft Office and local and state programs as required; keyboarding and word processing skills required.
• Competent in the use of office equipment, procedures and practices.
• Background clearance through FBI and ABI processes.

Essential Functions:

• Regular and punctual attendance required; full compliance with BCS sick leave and personal leave policies.
• Provide receptionist services for the principal and other administrators.
• Perform usual daily office routines and procedures as required in the position.
• Maintain student records of checkouts, attendance and/or other student accounting, as assigned.
• Maintain a daily teacher attendance record and the accompanying records for substitute teachers as assigned.
• Issue student check-in, check-out passes; issue tardy passes; issue bus passes as assigned.
• Answer telephone, give and take information, transfer calls and send e-mails to school personnel as assigned.
• Greet visitors courteously, determine their needs, and direct them to the appropriate persons to assist them.
• Maintain a calendar of appointments and a calendar of school events.
• Distribute handbooks, memorandums, announcement sheets, letters, forms, and other material as assigned.
• Distribute incoming mail, packages, and other materials to appropriate personnel.
• Assist the school registrar in maintaining permanent records, making copies and mailing transcripts as directed.
• Maintain student files on computer and keep hard copy of attendance files as assigned; forward student transcripts to colleges, employment agencies and other institutions or businesses as assigned.
• Operate office equipment such as fax machine, copiers and phone system; use computer for word processing, spreadsheets and other applications.
• Order office supplies as needed.
• Select and train office assistants as assigned.

Other Job Responsibilities:

Assume other reasonable and equitable job-related duties as assigned by the Supervisor.

Required Knowledge, Skills, and Abilities:

• Ability to work a full work day and additional hours as requested.
• Ability to keep business and school matters confidential.
• Demonstrated ability to use computers and computer programs (i.e.) Microsoft Office, I-NOW, and other software as assigned.
• Ability to communicate effectively with the public in a courteous manner and work harmoniously with other employees.
• Ability to use excellent business English, grammar, spelling, punctuation and basic math.
• Working knowledge of office procedures and practices.
• Ability to organize and file materials effectively, and maintain accurate records.
• Knowledge of Board policies and procedures.
• Skill in the use of all office equipment.
• Ability to follow oral and written directions.
• Ability to work with or without supervision.
• Excellent organizational and planning skills; ability to be flexible; ability to multi-task.
• Demonstrated ability to dress and maintain personal appearance appropriate to the position.

Physical Requirements to Perform Essential Functions:

• Stoop, kneel, twist, bend, turn, and reach on a frequent basis as required.
• Adequate strength, dexterity, agility, visual and auditory acuity to perform required work tasks.

Alabama State Department of Education