Shipping and Receiving Coordinator (Laguna Hills and Orange)

Job Description

Job Description

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

AmeriPharma’s Benefits

• Full benefits package including medical, dental, vision, life that fits your lifestyle and goals
• Great pay and general compensation structures
• Employee assistance program to assist with mental health, legal questions, financial counseling etc.
• Comprehensive PTO and sick leave options
• 401k program
• Plenty of opportunities for growth and advancement
• Company sponsored outings and team-building events
• Casual Fridays 

Job Summary

The Shipping & Receiving Coordinator plays a vital role in maintaining an organized, efficient, and compliant shipping and receiving workflow within the pharmacy. This position works in direct coordination with internal pharmacy staff and external courier services (e.g., FedEx, UPS, freight). The Coordinator supports production operations by ensuring timely movement of goods, clearing staging areas, and reporting any issues that may affect workflow. This position reports to the Workflow Manager. 

Schedule Details

There are two full-time positions open:

1. On-site in Orange (CA) Monday - Friday 9:30am-6:00pm
2. On-Site in Laguna Hills (CA) Monday - Friday 8:30am-5:00pm

Duties and Responsibilities

• Coordinate daily shipping and receiving schedules to ensure timely deliveries and pickups. 
• Serve as the primary point of contact for pickup courier services and delivery issues (FedEx, UPS, freight carriers, etc.). 
• Receive and inspect incoming shipments; verify quantities and condition of goods.
• Audit and confirm all packages have been cleared from the shipping/receiving area before courier arrival. 
• Accurately log shipping and receiving data into internal systems and track discrepanciesMaintain shipping logs, Bill of Ladings (BOLs), and proof-of-delivery records for audit readiness. 
• Monitor levels of shipping and receiving supplies (ice packs, insulated kits, boxes, labels, etc.) and coordinate timely restocking. 
• Route incoming supplies or materials to appropriate departments for use or storage. 
• Communicate with Production staff to ensure continuous movement of completed orders through the shipping process. 
• Clear boxes, trash, and packaging debris to maintain a clean, efficient, and hazard-free workspace. 
• Operate motor vehicles as necessary to perform duties as outlined in the job description. 
• Report issues to workflow manager, including: a. Delayed or missed courier pickups/deliveries b. Overflow of completed packages causing workflow interruptions c. Shortages or damage in incoming shipments d. Insufficient or defective shipping supplies. 
• Other duties as assigned.

Required Qualifications

• Frequently lift and move packages weighing up to 70 lbs with or without assistance.
• Must possess a valid California driver’s license
• Must have a clean driving record
• Must pass a motor vehicle record check
• Ability to lift up to 50 pounds frequently and 70 pounds occasionally
• Familiarity with shipping systems (FedEx Ship Manager, UPS WorldShip, etc.)
• Strong organizational and communication skills
• Basic computer proficiency (MS Excel, email, inventory software)

Education and Experience Requirements

• High school diploma or equivalent
• 2+ years of experience in a shipping, receiving, or warehouse coordination role

Preferred Qualifications

• Experience in a pharmacy, medical supply, or regulated healthcare logistics environment.
• Understanding of cold chain shipping, DSCSA, and HIPAA considerations.
• Knowledge of inventory or ERP systems (e.g., Fishbowl, SAP, NetSuite).

AmeriPharma’s Mission Statement 

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care!

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl for extended periods. The employee must regularly lift and/or move up to 50 pounds and occasionally lift/or move up to 70 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus. 

EEO Statement 

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or based on disability or any other legally protected class.