Accounts Payable Assistant (Northeast) New Jersey

We are seeking a detail-oriented and motivated individual to join our finance team as an Accounts Payable Assistant. This position provides an excellent opportunity to develop foundational skills in accounting and finance. The ideal candidate is organized, eager to learn, and comfortable working with numbers and financial data.


Key Responsibilities


Accounts Payable (AP):
• Assist in processing vendor invoices.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Compare AP aging reports to AR collections to assure proper payments are applied to vendors accounts.
• Maintain vendor records and respond to vendor inquiries.
• Obtain W-9s and Certificates of Insurance (COIs) for all subcontractors.
• Reconcile vendor statements to AP aging reports.


Accounts Receivable (AR):
• Post AR adjustments as per credit/debit memo instructions.
• Post and apply receipts from customers and miscellaneous receipts.
• Create new customers.


General:
• Maintain accurate and organized filing systems (digital and/or physical).
• Ensure compliance with company policies and accounting principles.
• Support other accounting and administrative tasks as needed.


Qualifications:
• Associate's degree in Accounting, Finance, or related field.
• 1-2 years of relevant experience (internships or coursework may be considered).
• Basic bookkeeping experience welcomed.
• Basic knowledge of accounting principles and financial reporting helpful.
• Proficiency in Microsoft Excel and accounting software (Sage 300 is a plus).
• Attention to detail and organizational skills.
• Strong communication and time management abilities.
Preferred Attributes:
• Punctual whether arriving for work or meeting deadlines.
• Willingness to learn and take direction.
• Ability to work in a team environment and provide support as needed.
• Construction experience is a plus.