Administrative Assistant

Administrative Assistant + Engineering + OmahaIf you're an administrative professional who likes being in the middle of the action rather than handling the same routine tasks every day, this could be a great next step. Our client is looking for someone who is organized, detail-oriented and comfortable supporting multiple projects and professionals at once. You'll work closely with engineers, construction managers and project managers, helping keep deadlines, documentation and client deliverables moving in the right direction.This is an especially strong opportunity for someone who has worked within an engineering, architecture, construction or design environment and understands the project-driven nature of the industry.What You'll DoProvide day-to-day administrative and project support to engineers, construction managers and project managersOrganize and maintain project documentation, contracts, drawings and electronic filesPrepare, format and proofread proposals, reports, presentations and client-facing materialsHelp track project deadlines, milestones and deliverablesCoordinate project correspondence and follow up on outstanding itemsAssist with contractor pay applications, invoices, lien waivers and related documentationSupport project closeout documentation and final packagesMaintain professional licenses, compliance documentation and other company recordsJump in to support the broader office team as priorities shiftWhat They're Looking For2+ years of administrative experienceStrong Excel skills and proficiency with Microsoft OfficeExcellent organization and attention to detailAbility to manage multiple priorities and deadlines without losing track of the detailsStrong written and verbal communication skillsA proactive approach — someone who sees what needs to be done and takes initiativeProfessional and comfortable communicating with a variety of internal and external contactsPrevious experience with an engineering or architecture firm is highly preferredMust have prior experience with engineering, architecture, or construction, interior design or another project-based professional services environment would also be valuableAssociate's or Bachelor's degree is preferred, but not requiredIf you enjoy being the person who keeps projects organized, catches the details others might miss and helps a busy team stay one step ahead, we'd love to hear from you.