Clerk II

Job Title

Under the general supervision of the Court Coordinator, performs assigned clerical duties such as filing, data input, handles routine telephone inquiries, acts as public liaison for Court to answer procedural questions, and assists in the daily operations of the assigned divisions.

Examples of Duties

Essential Duties and Responsibilities:

• Provides customer service to the public (front window, telephone calls, e-mails)
• Completes data entry of traffic tickets, warrants (Class C, Misdemeanor A/B, Felony), Civil Cases, Animal Seizures, EPO's, Arraignments, Tow Hearings, Destruction Orders, Property Seizures, Truancy, GED Orders, Occupational Driver's License, Handgun License, payment plans and 30-day extensions
• Files criminal and civil filings
• Sets up defensive driving or deferred disposition
• Setting up Criminal and Civil Trials (including Truancy and Show Cause Hearings)
• Handle Appeals (Criminal and Civil)
• Communicates with District Attorney's Office regarding scheduling hearing dates
• Assists in processing daily deposit if Court Coordinator II or Clerk III are unavailable
• Regular and timely attendance is required
• Assists with other office functions and performs all other related duties as assigned.
• Notarize Court documents

Non-Essential Duties and Responsibilities:

• Lift up to at least 30 lbs.

Typical Qualifications

Skills / Experience:

• Minimum of 2 years clerical experience
• Proficient with Microsoft Office including Word and Excel
• Ability to understand and follow written and verbal instructions
• Organizational skills for work processing on a timely basis
• Current Notary Public certification or ability to quickly acquire the certification
• Bilingual in Spanish preferred

Supplemental Information

Physical/Mental Demands:

• Requires prolonged sitting, standing or walking depending on particular job duties
• Ability to move / lift up to 30 lbs, and occasionally up to 50 lbs. using appropriate PPE
• Intense focus and visual acuity to ensure accuracy on a particular job duty

DISCLAIMER Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job profile. It is intended for the sole purpose of acquainting a person who is unfamiliar with such a position with a brief overview of the position's general direction and scope.

Ellis County is an Equal Opportunity Employer

Ellis County participates in E-Verify

Ellis County offers the following benefits for full-time employees.

Insurance:

HEALTH: PPO BCBS Plan

Ellis County offers an incentive program which pays for employee premiums at 100% if completed. Dependent coverage is available at the expense of the employee.

DENTAL: PPO BCBS Plan

Employee premiums are paid at 100% by the County. Dependent coverage is available at the expense of the employee.

VISION: BCBS/EyeMed Vision Care

Coverage is offered at the expense of the employee.

Supplemental Benefits

Accident, Cancer, Critical Illness, Disability, Hospital Indemnity, Term Life, and Whole Life offered through American Fidelity at the expense of the employee.

Retirement:

TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (TCDRS)

Employee Deposit Rate: - 7% (Mandatory)

Vesting: - 8 years of service

Employer Matching Rate: - 200% at retirement

Retirement Eligibility: - 20 years of service (any age)

For more information, please visit

Life

The County provides each employee with a life insurance policy of 1x their annual salary through TCDRS.

Deferred Compensation

The County offers a 457(b) Plan through Corebridge Financial. The County offers payroll deductions, and the employee chooses the amount of investment.

Other County Benefits:

Vacation

Vacation time is accrued after one year of service and granted on your anniversary date each consecutive year.

1st – 4th year anniversary date12 days

5th – 15th year anniversary date17 days

16th year anniversary date & thereafter22 days

Sick Leave

Employees accrue 4 hours of sick leave each month.

Holidays

Employees receive 14 paid holidays. Holiday schedules vary from year to year.

Personal Day

Employees receive one 8-hour personal day after completing 6 months of employment.

After the first six months of employment, employees will accrue one 8-hour personal day on January 1st of each consecutive year.