Administrative Assistant 1

Administrative Assistant 1

The Department of Transportation and Public Facilities (DOT&PF), Division of Facilities Services, is looking for an Administrative Assistant 1 to help us Keep Alaska Moving!

What you will be doing: This position performs paraprofessional level work for the Fairbanks Hub, Division of Facilities Services, in the areas of accounting and financial management, procurement/purchasing, personnel management, property management as well as other duties as assigned. This person works with the Administrative Assistant III to ensure all Fairbanks Hub utilities are paid and tracked in a timely manner, receives, tracks, codes, and pays all contract invoices and manages the contract log. Schedules travel, enters ICTs, Purchase Card reconciliations, applies coding, and performs other administrative functions as assigned.

Our organization, mission, and culture: The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team: Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The working environment you can expect: This position is located at 2301 Peger Rd in Fairbanks with ample parking on site, access to mostly everything you need from shopping, restaurants, hiking trails, and more. We are a fast-paced, team-oriented atmosphere and provide a diverse and flexible work environment where creative problem solving, and open minds are encouraged. This work is primarily performed in an office setting; there is a possibility for a hybrid telework schedule.

Who we are looking for: To be successful in this position, the selected applicant will possess the following core competencies:

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Special Note: Valid driver's license is desired