Purchasing Specialist

Purchasing Specialist

The Clark County Department of Aviation is seeking qualified candidates to apply for the Purchasing Specialist position. This position will review and analyze purchase requests, create purchase orders, and handle expediting activities. Further, this position will be responsible for ensuring the accuracy of all work, including purchase orders, Nevada Government eMarketplace (NGEM) data, spend analysis, and compliance with Nevada Revised Statutes (NRS) and County fiscal directives.

This recruitment is limited to the first 150 applications received and will close without notice once that number is reached. This examination will establish an Open Competitive Eligibility List to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Employee Services. Employee Services reserves the right to call only the most qualified applicants to the selection process.

Minimum Requirements

Education and Experience: Associate's Degree with major course work in business or public administration or a related field, AND three (3) years of full-time administrative or technical experience related to the work of the functional unit. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. All qualifying education and each experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Licensing and Certification: Specified positions may require a valid Nevada Class C Driver's License at time of appointment. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor registration and drivers' license laws within 90 days of employment. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Background Check: Employment with the Department of Aviation is contingent upon an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted and maintain a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's, displaying identical names, upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc.

Physical Demands

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a VDT screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Examples Of Duties

• Reviews requisitions and requests for purchase to determine the types of materials, supplies, equipment or services required; ensures that such requests are complete and accurate and that proper authorization has been obtained.
• Confers with purchasing staff and requesting departments to ensure accuracy of requests.
• Orders materials and supplies from established sources of supply; obtains verbal or written price quotations and delivery information; places orders with the lowest responsible bidder that can meet quality and delivery requirements.
• Provides information to vendors regarding County and related public agency purchasing procedures and requirements.
• Follows-up on purchase orders to determine delivery times and clarify back-orders; provides such information to ordering departments and cancels orders or expedites delivery as possible; authorizes modifications to ensure that County staff receives materials and supplies of appropriate quality and quantity in a timely manner.
• Resolves purchase order, invoicing and delivery complaints and problems.
• May attend pre-bid meetings; informs vendors and contractors of County and local agency policies, procedures, insurance and bonding requirements and other matters related to doing business with the County.
• Uses county purchasing systems to create purchase orders, bid documentation, specifications, correspondence and various purchase documentation; distributes materials to vendors as requested.
• Maintains accurate records and files of purchase requisitions, bid documentation and related materials.
• Contributes to the overall quality of the department's division service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures.
• May direct the work of or instruct office support staff in departmental work procedures.