Secretary II - Admin Office #36974

Secretary II

Location: Christina Administration Office

Application Procedure: Interested applicants must complete an online application and submit a letter of interest, a resume, and three current and signed professional reference letters. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.

Salary: Salary schedule can be found on the district's website.

Qualifications: High School Diploma or GED, 2 - 4 years of office experience in a busy office setting or any combination of related experience. Knowledge of front office/reception area telephone techniques, etiquette and office procedures. Proficiency using a variety of office equipment and productivity software (MS Office, Google Docs). Ability to answer multiline telephone system for the purpose of screening and transferring calls, responding to inquiries and/or taking messages. Demonstrate effective written and verbal communication skills. Standard English usage, grammar, spelling, punctuation and vocabulary. Ability to communicate a positive public relations image for the District Office. Perform general clerical duties, including word processing, filing, and duplicating materials. Ability to maintain effective interpersonal relations using tact, patience and courtesy. Ability to work independently with limited direction in carrying out routine assigned tasks. Ability to follow directions with a cooperative attitude. Maintain consistent, punctual, and regular attendance. Minimal amount of weight lifting required.

Performance Responsibilities: Under the direction of the Public Information Officer, serves as a receptionist at the District Administration Office, greeting and assisting visitors, and performing secretarial duties in any or all of the following areas: Initial point of contact for all visitors to the district office. Courteously greet, screen, and direct visitors to the appropriate district offices, school sites, and personnel. Accurately relay messages as appropriate, providing general information to callers as needed. Ensure that visitors sign in on the appropriate registry sheet. Perform secretarial level duties including word processing, filing, and duplicating materials as assigned by designated supervisors/administrators. Receive, sort and distribute mail. Send and receive emails and research information through the internet. Operate standard office equipment, i.e.: telephones, computers, fax, and copiers. Exercise good judgment and confidentiality in conformance with district policy. Respond in a timely manner to requests for information and assistance. Provide sensitivity and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disabilities and sexual orientation of students, the public, administrators and staff. Establish and maintain cooperative and effective working relationships with others. Master new computer-based office software as required. Evaluate situations and inquiries (e.g. involving staff, students, parents, the public, etc.) for the purpose of directing to the appropriate personnel for resolution. Respond to emergency calls for the purpose of forwarding to appropriate parties to address immediate issues. Multi-tasking and prioritizing of work tasks without guidance. Perform light lifting duties. Perform other duties and responsibilities as assigned.

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

CHRISTINA SCHOOL DISTRICT Human Resources Office 1899 S. College Avenue Newark, DE 19702

The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Avenue, Newark, DE 19702; Telephone: View phone number on click.appcast.io.

Delaware Schools Consortium