Administrative Assistant I, Part-Time

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
  1. Cover Letter
  2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Part-Time Staff

DEPARTMENT: Communication Sciences and Disorders & Speech, Language and Hearing Center


SCHEDULE: 4 days per week - The schedule for this position requires weekday evenings and Saturday hours, September through May. Hours are modified June through August.

• 3 days a week: 4:30pm to 7:30pm
• Saturdays: 8:30am to 2:00pm

REMOTE WORK: Primarily on-site required, with limited remote work flexibility based on operational need and supervisor approval.


HOURS/WEEK and MONTHS/YEAR: 15 hours/week and 52 weeks/year


FLSA STATUS: Non-Exempt, Hourly


GENERAL PURPOSE

This position supports the administrative, public and student facing operations of the Speech, Language and Hearing Center.


ESSENTIAL DUTIES AND RESPONSIBILITIES

• This position serves as the first point of contact for all clients and their caregivers, as well as students (clinicians) and faculty (clinical educators) who supervise within the clinic. Responsibilities include managing office correspondence, including postal mail and email communications, and appropriately directing phone calls. The position also requires maintaining appropriate interpersonal relationships with students, faculty, staff, peers, and clients while ensuring the confidentiality of faculty, student, and staff records. Additional duties may be assigned as needed.
• Records attendance and payment information electronically using Excel spreadsheets, generates invoices, and collects payments. Communicates with clients, clinicians, the clinic director, and clinical educators via telephone and email to schedule and confirm appointments and communicate cancellations. These responsibilities require compliance with all HIPAA and FERPA regulations. Strong communication and organizational skills are required.
• Assists with setting up the cameras to record the weekly sessions, troubleshooting the camera system when any glitches occur, and assisting students with accessing recorded sessions.
• Some participation in organization of events may be requires (room reservations, flyers, etc.).

REQUIRED MINIMUM QUALIFICATIONS

• High school diploma or GED
• 1 to 3 years of work related experience
• Microsoft Office (Outlook, Word, PowerPoint, Excel)

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $20.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.


As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.


AN EQUAL OPPORTUNITY EMPLOYER


Women, minorities, persons with disabilities and veterans are encouraged to apply.


Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.