Administrative Support Associate

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Gillings School of Global Public Health, one of the top ranked public health schools in the nation, is comprised of eight academic units led and supported by the Dean's Office and other large, centrally administrated school units. We have an enrolled student body of over 1600, taught by approximately 230 permanent faculty, and >100 adjunct and visiting faculty. The staff includes over 600 personnel of various types (including students, research staff and temporary workers) who help to achieve the teaching, research and service missions of the School and also to assist with compliance, finance, IT, fundraising and communication. The Research, View email address on click.appcast.io, and Global units empower Gillings faculty members, students and staff to solve local and global health problems through research, innovation and practice.

Position Summary

The Gillings School of Global Public Health is seeking a highly organized and service-oriented Administrative Support Associate to support the Research, View email address on click.appcast.io, and Global Health units in Rosenau Hall, Suite 104. This position provides comprehensive administrative, financial, travel, scheduling, records, communications, and event support in a fast-paced academic environment.
The position will coordinate calendars and meetings; maintain office, equipment, key, and administrative records; support seminars, workshops, lectures, conferences, and other events; prepare correspondence, reports, presentations, and other documents; and manage supplies, mail, catering, and shared office resources. The incumbent will also provide accounting and travel support, including processing reimbursements, assisting with payments and budget monitoring, arranging domestic and international travel, and completing international travel approval documentation. The successful candidate will demonstrate strong organizational, communication, problem-solving, and customer service skills; the ability to manage multiple priorities and work independently; discretion in handling confidential information; and proficiency with Microsoft Office, Outlook calendaring, and Adobe Acrobat. The position will also provide backup support to other areas of the School and assist with administrative, compliance, reporting, and training activities as needed.
As the welcoming face of the suite, the Administrative Support Associate will serve as the initial point of contact for visitors, students, faculty, staff, campus partners, and external guests. The position will greet and assist visitors, direct individuals to appropriate resources, and help foster a professional, inclusive, and welcoming environment.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Advanced proficiency in Adobe Acrobat and Microsoft Office programs, including MS Outlook calendaring and PowerPoint.
Understanding and sensitivity to diversity and cultural differences; ability to work effectively with diverse individuals from multicultural settings, with a high degree of integrity and ability to maintain confidentiality of sensitive information.
Excellent written and verbal communications skills with the capacity to perform in the fast-paced, high-profile, complex environment of a public university
Strong organizational skills, including the ability to prioritize and handle multiple tasks simultaneously
Excellent judgment and people skills with commitment to customer service

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above