Authorization Rep

Prior-Authorization/Referral Specialist

The Prior-Authorization/Referral Specialist plays a key role in supporting patient access to care by verifying insurance eligibility and benefits, and securing required pre-certifications, authorizations, and referrals for both facility and professional services. This position ensures timely and accurate communication with payors and healthcare providers, obtains necessary clinical documentation to support medical necessity, and maintains detailed records throughout the authorization process.

Minimum Education Required

High School or GED

Minimum Experience Required

One (1) year of insurance/prior authorization experience (preferred) Experience and familiarity with using insurance portals

Knowledge, Skills & Abilities Required

Strong customer service orientation with excellent interpersonal and computer skills. Working knowledge of medical terminology and healthcare documentation standards. Demonstrated ability to manage time effectively, prioritize tasks, and maintain accuracy in a high-volume environment. Proficient with internet-based tools, email communication, and Microsoft Office applications (e.g., Word, Excel, Outlook). Strong written and verbal communication skills, with the ability to interact professionally with patients, clinicians, and insurance representatives. Proven experience in prior authorizations, referrals, patient registration, insurance verification, and understanding of various health insurance plans (preferred). Proficient in navigating online prior authorization portals and working with multiple commercial and government payors (preferred). Knowledge of medical coding systems, including ICD-10, CPT, and HCPCS codes (preferred).

Principal Responsibilities and Essential Duties

Verify insurance eligibility and benefits for scheduled services to determine prior-authorization or referral requirements. Initiate and follow through on prior-authorization and referral requests with payors, ensuring timely approvals. Collect and submit required clinical documentation to support medical necessity and facilitate authorization. Document all authorization activities accurately in the electronic health record (EHR) and/or designated tracking systems. Communicate authorization status and requirements clearly to providers, clinical staff, and patients as needed. Coordinate with providers and clinical teams to obtain additional information or clarification required by payors. Maintain up-to-date knowledge of payer policies, coding guidelines (ICD-10, CPT, HCPCS), and authorization processes. Ensure timely resolution of authorization-related issues to prevent delays or denials in patient care or billing. Provide exceptional customer service when interacting with internal teams, external payors, and patients. Participate in continuous quality improvement efforts, including audits, training, and performance reviews.

Salary Range: $17.00 to $25.25/hr (based on experience) Benefits: Medical, dental and vision benefits available 403(b) company match available Tuition reimbursement Employee discount program Competitive PTO

Location: Froedtert South, Inc. · Patient Access Schedule: Regular Part-Time, Days, 40