Administrative Coordinator I

Posting Details

Posting Summary


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Posting Number
STA00714PO26


Job Family
Administrative Support


Job Function
Administrative Services


USC Market Title
Administrative Coordinator


Link to USC Market Title




Job Level
P1 - Professional


Business Title (Internal Title)
Administrative Coordinator I


Campus
Columbia


Work County
Richland


College/Division
College of Engineering and Computing


Department
CEC Computer Science and Engineering


State Pay Range
G07


USC Market Range
MRD - $45,181 $55,347 $65,512


Anticipated Hiring Range
$45,181 - $60,000


Location of Vacancy

Part/Full Time
Full Time


Hours per Week
37.5


Work Schedule

• Standard working schedule: 8:30 am - 5:00 pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis
12 months


Job Search Category
Administrative

About USC


About University of South Carolina


From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement


The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description


Advertised Job Summary


The Administrative Coordinator in the Molinaroli College of Engineering and Computing ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front-desk responsibilities and work requests, schedules appointments, coordinates meetings, drafts correspondence, processes invoices, handles travel requests and reimbursements, and oversees purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department's overall functionality.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Knowledge of university policies and procedures.
• Experience in Banner and PeopleSoft systems.
• Knowledge of government policies and procedures.

Knowledge/Skills/Abilities

• Working knowledge of modern office procedure, practices, and the care and operation of standard office equipment and machines.
• Proficiency in Microsoft Office and especially Outlook, Excel, Word, Co-Pilot, and other general business software.
• The ability to work well with others and establish and maintain effective working relationships with multiple constituencies.

Job Duties


Job Duty


Be the "face" of the assigned department, as the first point of contact for faculty, staff, students, and other university constituents and visitors. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to e-mails, greeting visitors, etc. Ensures the office is professionally maintained at all times.

Essential Function
Yes


Percentage of Time
10


Job Duty


Collaborate with the assigned departmental business manager to ensure proper application of procurement practices, including preparing expenditure vouchers, preparing purchase requisitions, purchasing departmental supplies, serving as the department's Credit Card Liaison, processing travel authorizations, processing TRV's, and processing payment requests. Ensure all activities comply with university policies and cost-saving measures.

Essential Function
Yes


Percentage of Time
35


Job Duty


Combine, compile and control confidential department files related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist in the preparation of faculty award nominations. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires.

Essential Function
Yes


Percentage of Time
10


Job Duty


Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail and shipments, maintaining supply inventory, approving timecards and coordinating the booking of departmental spaces such as conference rooms. In addition, assist the chair in drafting documents based on verbal or email instructions; compiling departmental data into charts, reports, and presentations; reviewing documents before submission for signature;, and tracking deadlines for various departmental processes. At the direction of the department chair, oversee activities that support the department, including coordinating seminar speakers, planning events and meetings, summer camps, organizing schedules and agendas, preparing announcements, and arranging snacks, meals, space, and managing travel and accommodations for visiting guests.

Essential Function
Yes


Percentage of Time
25


Job Duty


Assist the Director of Undergraduate Studies with general support, processing of paperwork and other undergraduate ABET-related documents.

Essential Function
Yes


Percentage of Time
15


Job Duty


Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed.

Essential Function
Yes


Percentage of Time
5

Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive
No


Hazardous weather category
Non-Essential

Posting Detail Information


Number of Vacancies
1


Desired Start Date
11/16/2026


Job Open Date
09/24/2026


Job Close Date
10/24/2026


Open Until Filled
No


Special Instructions to Applicant

Applicants must upload a cover letter, resume, and list of references Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by October 24, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting




EEO Statement


The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.