Administrative Support Specialist III

Administrative Support Specialist

We are seeking an Administrative Support Specialist to provide administrative, and operational activities required to maintain and execute contract requirements. This position is full-time, onsite for a 6-month contract duration, with potential for extension/renewal.

Job Duties and Responsibilities

• Contract Records and File Management: Establish, organize, and maintain digital files for official contract documentation, ensuring strict version control and compliance with record-retention requirements.
• Report Tracking and Deliverables Management: Maintain trackers for all required contractual reports, returns, and deliverables. Work proactively with internal project teams and external stakeholders to collect, review, and log submittals before deadline dates.
• Meeting Facilitation and Administrative Planning: Plan, schedule, and coordinate highly visible meetings, including agenda preparation, logistics, and minute-taking. Lead administrative planning sessions to establish operational timelines for the contract support team.
• Document and Presentation Support: Draft, format, and review executive-level presentations, reports, and spreadsheets using MS Word, Excel, and PowerPoint to support Prime Contract reporting objectives.
• Cross-Department Coordination: Act as an administrative liaison to coordinate data collection and meeting requests among project managers, project controls, finance professionals, and senior directors.

Requirements

Required Qualifications:

• A bachelor's degree in a related field and a minimum of five (5) years of administrative, project management or operations management experience.
• Capable of performing work in fast-paced environment, as demonstrated in past performance.
• Possess a working knowledge of MS Office Suite including Word, PowerPoint and Excel.
• Excellent communication skills (both oral and written).

Desired Qualifications:

• DOE or other federal government experience is desired.
• Possess tact and professional abilities to coordinate with all levels of staff to including project managers, project controls, finance professionals, directors, and senior directors.

Benefits

We take pride in promoting a healthy work-life balance, family-friendly benefits, servant leadership, team values and professional growth. Our competitive benefits package includes:

• Medical insurance - 100% company paid premiums for employees
• Dental and vision insurance
• 401k plan with company match
• 24 hours of paid community service a year
• Up to 4 weeks paid time off a year
• 10 paid floating holidays
• Life insurance, short- and long-term disability
• Employee Assistance Program (EAP)
• Professional development opportunities

JGMS Family of Companies

Ethically minded, mission-driven.

We provide applied technology, engineering, science, and management services to government and private sector clients nationwide. As a diverse team of professionals, we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team, you will be involved in a growing, dynamic organization that is developing new client solutions to benefit our environment and economy.

Equal Opportunity Employer

JGMS Government Services LLC (JGMS-GS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over), race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, marital status, or any other status protected by federal, state, or local laws. This policy applies to all applicants, employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, or any other entity in professional contact with the Company.

Due to the nature of the government contract requirements and/or clearance requirements, US citizenship may be required.

Interested candidates should submit an application through the JGMS Careers page by the application deadline listed in this posting. Applications may include a current resume and any other materials identified in the posting. Applicants may redact information from application materials that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

If you are an individual with a disability and need assistance completing the online application, please call View phone number on click.appcast.io. Alternatively, an email may be sent to View email address on click.appcast.io with the subject line 'Applicant Accommodation' in the email.