Facility Coordinator/ Receptionist - Hybrid

Administrative Support AssistantAssist Sr. Facilities Manager with administrative supportProvides front reception desk support for guests, visitors and employeesAssist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waiversManagement of stocking of pantry/office suppliesCoordination of incoming/outgoing mailIssue office announcements via electronic distribution listsAssists with dispatching of maintenance service requests to LandlordOrganize and maintain filing system for all reports, vendor invoices, proposals, etc.Maintain current list of vendor contacts, emergency contact info, property informationBachelor degree and/or adequate experienceProficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPointSecurity clearance is preferred but not requiredStrong communication and analytical skillsMust have a "team player attitude". Positive, outgoing, customer service orientation is a mustHighly organized, efficient, and extremely detail orientedAbility to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levelsDemonstrated strength in oral and written communication skillsAbility to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organizationIndividual should be self-motivated and have the capacity to take on additional responsibilities as needed