Open Records Coordinator

This position is responsible for coordinating the processing of open records requests.

MAJOR DUTIES

Answers telephone calls and emails regarding law enforcement records. Copies, mails, and emails law enforcement records to the District Attorney, Solicitor, City Solicitor, and Clerk's Office. Copies, mails, and emails law enforcement records to ICE and other federal, state, and local law enforcement agencies. Prepares and files annual death reports to the state. Processes all open records requests in a timely manner and in compliance with open records laws. Assists other employees with open records issues. Transcribes interviews for internal affairs. Prepares daily and weekly reports as needed. Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of state open records laws. Knowledge of record retention schedules. Knowledge of computers and job-related software programs. Knowledge of records management principles and practices. Skill in the processing of records requests in a timely manner. Skill in the completion of a variety of required reports. Skill in interpreting and applying rules, policies, and procedures. Skill in oral and written communication.

SUPERVISORY CONTROLS

The Police Major assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include open records laws, state record retention schedules, and department and city policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related records management and processing duties. The unique nature of each request contributes to the complexity of the position. The purpose of this position is to coordinate the processing of open records requests. Success in this position provides the public with records in accordance with state regulations.

CONTACTS

Contacts are typically with co-workers and other city personnel; representatives of the District Attorney's Office, the Solicitor's Office, and the City Clerk's Office; representatives of ICE and other local, state, and federal law enforcement agencies; attorneys; members of the news media; and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

High school diploma or equivalent required. More than two years of related experience required. * * * * The City of Smyrna is an Equal Opportunity Employer * * * * #J-18808-Ljbffr City of Smyrna, GA