Project Management Administrative Assistant

PGS Worldwide is seeking a Program Management Administrative Assistant in Norfolk, VA for a one year contract-to-hire role supporting a leading aerospace & defense company. This role supports a Program Management Office (PMO) by providing administrative coordination, maintaining accurate project records, and enabling clear communication across internal, external, and corporate stakeholders in a fast-paced environment with shifting priorities and deadlines.


Required Skills

• High school diploma or equivalent
• 3+ years of administrative experience, preferably in a project management, business, or executive support role
• Experience working in a fast-paced, dynamic environment with multiple priorities and deadlines
• Excellent organizational, time management, and written/verbal communication skills
• Proactive, flexible, and able to work independently with minimal supervision
• Proficient in Microsoft Office Suite, including SharePoint, Excel (advanced), Word, PowerPoint, and Outlook
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Strong analytical and problem-solving skills
• Ability to maintain accurate and up-to-date records, reports, and databases

Preferred Skills

• Shipyard or maritime industry experience
• Experience with project management software (e.g., MS Project, Asana, Trello)
• Familiarity with document management systems
• Certification in project management (e.g., PMP, CAPM) or administrative assistance (e.g., Certified Administrative Professional)
• Associate's or Bachelor's degree in Business Administration, Communications, or related field

What You'll Do

• Provide administrative support to PMO/project stakeholders to keep projects running smoothly
• Maintain accurate records, reports, and databases to support project execution
• Facilitate communication among project managers, superintendents, schedulers, and other stakeholders
• Support process improvement by helping resolve issues and improving workflows
• Handle sensitive information with discretion and maintain confidentiality

Job ID: 7329


"Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level. "