Project Coordinator

Job Description

Job Description

Position Summary

Ducky Recovery is seeking a highly organized, proactive  Project Coordinator to support Project Managers in the successful execution of residential construction projects, including  home reconstruction, rehabilitation/repair, and manufactured or mobile home installation .

The Project Coordinator will assist with all phases of a project—from preconstruction and homeowner coordination through construction, inspections, completion, and closeout. This position serves as a critical link between the Project Manager, homeowners, subcontractors, vendors, inspectors, and Ducky Recovery's internal operations and administrative teams.

The ideal candidate is highly organized, comfortable managing multiple projects simultaneously, technologically proficient, and capable of identifying issues before they become problems. This is a hands-on construction coordination role requiring a strong sense of urgency, attention to detail, and commitment to following established processes.

Key Responsibilities

Project Management Support

• Assist the Project Manager with the day-to-day management of multiple residential construction projects.
• Maintain project schedules, milestones, task lists, and completion dates.
• Track projects from initial assignment through construction and final closeout.
• Monitor project progress and proactively identify schedule delays, outstanding items, and potential obstacles.
• Maintain accurate project files, documentation, photographs, correspondence, and status information.
• Prepare project status reports and provide regular updates to the Project Manager.
• Track open items and follow through with responsible parties until each item is resolved.
• Assist the Project Manager in coordinating priorities across multiple active projects.

Preconstruction & Project Startup

• Assist with project kickoff and preconstruction activities.
• Review project scopes, plans, specifications, estimates, and work orders for completeness.
• Coordinate required permits, inspections, utility activities, and other preconstruction requirements.
• Verify required documentation is received before construction begins.
• Assist with subcontractor assignments, scheduling, and readiness.
• Coordinate material and equipment requirements with purchasing and field personnel.
• Help identify missing information or potential scope conflicts before work begins.

Construction Coordination

• Coordinate daily activities among Project Managers, field personnel, subcontractors, vendors, homeowners, and other project stakeholders.
• Monitor construction schedules and follow up on upcoming and overdue activities.
• Coordinate subcontractor scheduling and confirm readiness for scheduled work.
• Track material deliveries and identify items that could impact the construction schedule.
• Assist with documenting field conditions, scope changes, delays, and other project issues.
• Maintain project photographs and other required construction documentation.
• Coordinate with the Project Manager regarding potential change orders or work outside the approved scope.
• Escalate significant schedule, quality, cost, homeowner, or subcontractor issues to the Project Manager.

Reconstruction & Rehabilitation

• Assist with coordinating demolition, site preparation, construction, repairs, and rehabilitation activities.
• Track progress by construction phase and verify required documentation is completed before projects advance.
• Coordinate required inspections and assist in resolving inspection deficiencies.
• Track punch-list items and confirm completion.
• Assist with warranty documentation and transition completed projects to the appropriate warranty process.

Manufactured/Mobile Home Installation

• Coordinate activities associated with manufactured and mobile home projects, including site preparation, delivery, installation, utility connections, inspections, and completion.
• Track permitting, foundation or setup requirements, transportation and delivery schedules, utility connections, skirting, steps, accessibility requirements, and other installation activities.
• Coordinate among manufacturers, transporters, installers, utility providers, subcontractors, inspectors, and homeowners.
• Track outstanding items necessary to obtain final approvals and Certificates of Occupancy.

Homeowner Communication

• Serve as a regular point of contact for homeowners regarding scheduling and routine project coordination.
• Communicate upcoming construction activities, access requirements, inspections, deliveries, and anticipated project milestones.
• Maintain professional and timely communication with homeowners.
• Document significant homeowner communications and commitments in the project file.
• Immediately escalate homeowner complaints, disputes, requested scope changes, or other significant concerns to the Project Manager.
• Assist with homeowner orientation, project completion, and closeout activities.

Subcontractor & Vendor Coordination

• Communicate schedules, project requirements, and outstanding items to subcontractors and vendors.
• Confirm subcontractor availability and readiness for upcoming work.
• Track subcontractor completion of assigned work and outstanding punch-list items.
• Assist with obtaining required subcontractor documentation.
• Coordinate with Purchasing and Accounting regarding purchase orders, invoices, scope questions, and project coding when necessary.
• Help resolve routine scheduling and coordination issues while escalating significant contractual, performance, or cost issues to the Project Manager.

Inspections, Quality Control & Closeout

• Schedule and track required inspections.
• Maintain inspection results and documentation.
• Coordinate correction of inspection deficiencies.
• Assist with quality-control inspections and punch-list development.
• Track punch-list items through final completion.
• Assemble required project closeout documentation.
• Track Certificates of Occupancy, final inspections, homeowner acknowledgments, warranties, photographs, and other required closeout documents.
• Confirm project files are complete before administrative closeout.

Project Controls & Documentation

The Project Coordinator is expected to maintain accurate and current information for every assigned project, including:

• Project schedule and milestones
• Construction status
• Open and overdue tasks
• Subcontractor assignments
• Inspection status
• Permit status
• Material and delivery status
• Homeowner communications
• Project photographs
• Change-order documentation
• Punch-list items
• Certificate of Occupancy status
• Closeout documentation

Accurate documentation and consistent follow-through are essential responsibilities of this position.

Qualifications

Required

• 2+ years of experience in residential construction, project coordination, construction administration, or a similar role preferred.
• Working knowledge of residential construction processes and terminology.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Strong written and verbal communication skills.
• High level of attention to detail and documentation.
• Ability to work effectively with homeowners, subcontractors, vendors, inspectors, and internal team members.
• Strong computer and technology skills.
• Ability to identify problems, determine next steps, and follow issues through resolution.
• Valid driver's license and ability to travel to project sites as required.

Preferred

• Experience with residential reconstruction and rehabilitation.
• Experience with manufactured or mobile home installation.
• Experience with disaster-recovery or government-funded residential construction programs.
• Experience working with permitting departments and building inspectors.
• Familiarity with construction management, scheduling, and photo-documentation software.
• Experience with CompanyCam, Monday.com, Microsoft Office, Acumatica, or similar platforms.
• Bilingual English/Spanish capabilities are a plus.

Key Competencies

Successful Project Coordinators at Ducky Recovery should demonstrate:

Organization – Maintain accurate project information and ensure important details do not fall through the cracks.

Urgency – Understand that delays have a direct impact on homeowners and project performance and aggressively follow up on outstanding items.

Communication – Keep Project Managers and other stakeholders informed of project status, upcoming needs, and potential problems.

Problem Solving – Identify obstacles early, develop potential solutions, and escalate issues appropriately.

Accountability – Take ownership of assigned responsibilities and follow tasks through completion.

Process Discipline – Consistently follow established project-management and documentation procedures.

Teamwork – Work collaboratively with Project Managers, field personnel, purchasing, accounting, subcontractors, and homeowners.

Measures of Success

Performance in this role may be measured by:

• Projects remaining on or ahead of schedule
• Timely completion of assigned project tasks
• Accuracy and completeness of project documentation
• Timely scheduling and completion of inspections
• Reduction in unresolved or overdue project items
• Speed of punch-list and closeout completion
• Quality and consistency of homeowner communication
• Effectiveness of subcontractor coordination
• Timely identification and escalation of project risks
• Project Manager satisfaction with the level of support provided

Role Objective

A successful Project Coordinator keeps projects organized, ensures commitments are followed through, maintains accurate information, aggressively tracks outstanding items, and allows the Project Manager to spend more time managing construction, solving higher-level problems, and driving projects to successful completion.

Ducky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.

Company Description

Ducky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.