Purchasing Clerk

Purchasing Materials Buyer

Regional West Health Services is seeking a detail-oriented and customer-focused Purchasing Materials Buyer to join our Supply Chain team. In this important role, you'll help ensure that medical supplies, equipment, and services are purchased efficiently and delivered on time to support high-quality patient care. Your work directly impacts clinical operations, supply continuity, and the organization's financial stewardship.

A Day in the Life

Your day begins by reviewing purchase orders, inventory needs, and any supply concerns from departments across the organization. You prioritize orders, monitor vendor communications, and ensure critical supplies are available to support patient care.

Throughout the day, you'll process purchase orders for medical supplies, equipment, and services while ensuring compliance with Regional West policies and approved contracts. You work closely with vendors to secure products at competitive pricing and identify solutions when supply disruptions occur.

You maintain and update departmental order guides, ensuring the right products and quantities are available to meet operational needs. Accuracy is essential as you manage item master records and monitor purchasing data within supply chain systems.

Vendor communication is a key part of your role. You'll coordinate with suppliers regarding backorders, shipment delays, pricing discrepancies, and damaged products. You also assist vendors with credentialing processes and help maintain productive working relationships that support the organization's needs.

Collaboration is central to your success. You'll partner with nursing, surgical services, and other departments to identify product requirements and address supply-related concerns. You'll also work closely with Accounts Payable to resolve invoice discrepancies and payment issues promptly.

You help maintain compliance by ensuring purchasing activities follow organizational policies and documentation requirements. This includes supporting product recalls, substitutions, standardization initiatives, and maintaining purchasing records related to patient implant procedures.

Before wrapping up your day, you'll review purchasing activity, monitor spending trends, and identify opportunities for improved efficiency and cost savings. You leave knowing your work helps ensure caregivers have the supplies they need to deliver exceptional patient care.

What We're Looking For

• High school diploma or equivalent required
• Minimum one year of experience in a supply chain-related role (warehouse, distribution, inventory, finance, or similar); healthcare experience preferred
• Strong computer skills including Microsoft Office, Excel, Word, and Outlook
• Strong math, organizational, and analytical skills
• Excellent attention to detail and problem-solving abilities
• Effective communication and customer service skills
• Ability to work independently and collaboratively in a fast-paced environment

Work Requirements

• Ability to sit for extended periods of time
• Frequent use of computers and other office equipment
• Ability to manage multiple priorities and meet deadlines
• Strong attention to accuracy and detail
• Positive attitude and teamwork skills
• Ability to provide excellent customer service
• Flexibility to adapt to changing priorities and organizational needs

Why Join Regional West Medical Center?

• Play a vital role in supporting patient care through effective supply chain operations
• Work in a collaborative, team-oriented environment
• Competitive compensation and benefits package
• Opportunities for professional growth and development
• Contribute to organizational efficiency and financial stewardship

A conditional job offer is contingent upon successfully passing a pre-employment drug test and background checks. A Physical Capacity Profile may be required for some positions.