Accounting Specialist

Job Description

Job Description

Accounting Specialist
Job Type: Full-TimePosition Summary

We are seeking a detail-oriented and experienced Accounting Specialist to manage daily accounting operations and maintain accurate financial records across multiple business entities.

This role focuses on accounts payable, accounts receivable, billing, bookkeeping, bank and credit card reconciliations, fixed assets, and spreadsheet management. The ideal candidate has strong hands-on experience with QuickBooks, excellent analytical skills, and the ability to identify discrepancies, resolve accounting issues, and manage multiple priorities independently.

The successful candidate will play an important role in maintaining accurate financial records, improving accounting processes, and supporting the company's financial operations.

Key ResponsibilitiesAccounts Payable and Vendor Management

• Process vendor invoices accurately, verifying supporting documentation, account coding, payment terms, and required approvals.

• Assign transactions to the appropriate company, account, and location.

• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.

• Prepare payment batches for approval and monitor payment status.

• Coordinate the implementation and ongoing administration of Corpay, including system setup, testing, workflow documentation, and communication with leadership and vendor support.

• Maintain accurate vendor records and organized invoice and payment documentation.

Bookkeeping and Account Reconciliations

• Perform daily bookkeeping in QuickBooks and maintain accurate general ledger records.

• Reconcile bank accounts and credit card statements, investigating and resolving unmatched or incorrectly recorded transactions.

• Review employee and manager expenses for receipts, business purpose, appropriate coding, and required approvals.

• Track missing documentation and follow up with relevant managers to ensure timely resolution.

• Prepare month-end supporting schedules and reports for leadership and the company's accountant.

• Assist with intercompany transactions, journal entries, and reconciliations as needed.

Spreadsheets, Fixed Assets, and Recordkeeping

• Enter, verify, and maintain accounting data using Microsoft Excel and Google Sheets.

• Maintain financial trackers and reconcile spreadsheet data against source documents and QuickBooks records.

• Maintain fixed asset schedules, including asset purchases, additions, transfers, and disposals.

• Prepare and update depreciation schedules using methods and useful lives approved by the company's accountant.

• Maintain organized electronic accounting records and supporting documentation.

Payroll Support and Process Improvement

• Serve as a backup payroll processor after receiving appropriate training.

• Support payroll accuracy through data reviews, reconciliations, and reporting.

• Handle confidential payroll and financial information with discretion.

• Identify opportunities to improve accuracy, reduce duplicate data entry, and streamline accounting workflows.

• Document procedures and assist with accounting system updates, data imports, integrations, and automation initiatives.

General Responsibilities

• Maintain compliance with established accounting procedures, internal controls, and company policies.

• Monitor outstanding transactions and follow up on unresolved accounting issues.

• Manage competing priorities while meeting deadlines and maintaining a high level of accuracy.

• Collaborate with management, employees, vendors, and the company's accountant to support efficient financial operations.

Required Qualifications

• Minimum of 3 years of hands-on accounting or bookkeeping experience , including accounts payable, accounts receivable, and reconciliations.

• Strong practical knowledge of QuickBooks, including transaction coding, account reconciliations, discrepancy investigation, and financial reporting.

• Proficiency in Google Sheets, including formulas, sorting, filtering, and data validation.

• Working knowledge of billing, expense processing, general ledger accounting, and fixed asset management.

• Strong computer skills and the ability to learn new accounting systems and tools.

• Excellent analytical, organizational, and problem-solving skills.

• Strong written and verbal communication skills.

• Ability to work independently, exercise sound judgment, and recognize when issues require additional review or approval.

• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience managing accounting activities across multiple companies, bank accounts, or business locations.

• Familiarity with Corpay or other automated accounts payable platforms.

• Experience with payroll processing and reconciliation.

• Experience maintaining fixed asset registers and depreciation schedules.

• Proficiency with Google Workspace.

• Experience with spreadsheet imports, accounting system integrations, and workflow automation.

• Associate or bachelor's degree in Accounting, Finance, or a related field, or equivalent relevant professional experience.

\nCompany Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.