AP/AR Specialist

Job Description

Job Description

Description:

Position Overview

This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting smooth operational flow across our distribution business. The ideal candidate will bring strong accounting knowledge, excellent organizational skills, and experience handling high-volume transactions in a regulated environment.

Key Responsibilities

The essential functions include, but are not limited to the following:

Accounts Payable (AP):

• Process vendor invoices, verify accuracy, and match with purchase orders.
• Ensure timely payments while monitoring cash flow and payment terms.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate AP records and support month-end closing processes.

Accounts Receivable (AR):

• Generate and send invoices to customers, ensuring compliance with contracts and pricing.
• Monitor aging reports, follow up on outstanding balances, and manage collections.
• Apply customer payments accurately to accounts.
• Communicate with clients to resolve billing issues and ensure timely receipt of payments.

General Finance & Compliance:

• Assist with account reconciliations and journal entries.
• Support internal and external audits by providing required documentation.
• Maintain compliance with company policies, GAAP standards, and healthcare industry regulations.
• Collaborate cross-functionally with operations, purchasing, and sales teams to support financial accuracy.

Compliance:

• Ensure compliance with company policies, procedures, and relevant accounting standards.
• Stay informed about changes in regulations affecting AP/AR functions.

Benefits:

• Comprehensive medical, dental, and vision insurance.

My Medical Supply is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• Associate or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 2+ years of AR/AP or general accounting experience; experience in medical supply, pharmaceutical, or distribution industry strongly preferred.
• Knowledge of GAAP and financial compliance best practices.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar) and MS Excel.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and problem-solving abilities.