Compliance Specialist II - 991375

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Primary Purpose

Supports the university's mission by assisting in the development, implementation, and maintenance of a comprehensive compliance program. Collaborates with various departments to ensure all operations align with federal, state, and local laws, as well as university and system policies, to prevent, detect, and correct non-compliance.

Job Category

Exempt

Hiring Range

Commensurate with experience

Pay Basis

Annually

Subject to Grant Funding?

No

Essential Job Functions

1. Performs compliance program evaluations and reviews.

2. Aids in the tracking and reporting on program effectiveness and improvements.

3. Guides compliance activities organization-wide.

4. Assists in executing and tracking the annual compliance workplan and reporting status.

5. Aids in drafting and updating compliance specific policies and procedures.

6. Tracks and communicates approved operational policies and procedures to stakeholders.

7. Conducts risk assessments and evaluations.

8. Aids in the monitoring and reporting of risk management activities and progress.

9. Guides operational areas to assess impact and determine necessary actions for identified regulatory changes.

10. Aids in the monitoring, reporting and assessment of compliance with regulatory changes.

11. Investigates and tracks status of reported concerns or violations ensuring prompt resolution according to established turnaround time.

12. Communicates investigation findings to relevant parties.

13. Plans and determines scope of compliance audits.

14. Conducts fieldwork and testing compliance controls.

15. Documents audit findings and observations.

16. Collects and analyzes compliance data and metrics.

17. Prepares reports for core compliance activities to inform management and stakeholders.

18. Tracks compliance performance against established KPIs, identifying trends and patterns in the data.

19. Assists in investigating reported compliance concerns, gathering information, and conducting interviews.

20. Documents investigation findings and recommendations.

21. Performs root cause analyses of compliance deficiencies or violations.

22. Develops and documents compliance specific corrective action plans.

23. Monitors the effectiveness of implemented corrective action measures.

24. Designs and develops compliance training materials.

25. Monitors and performs audits ad hoc based on corrective action plan timelines and/or business needs.

26. Maintains accurate compliance files, logs, and documentation.

27. Stays informed about basic compliance standards relevant to the industry.

28. Attends meetings, educational conferences, and training workshops and serves on committees.

29. Participates in college and university committee activities as assigned.

30. Maintains data integrity and confidentiality.

31. Completes special projects as assigned.

32. Performs other duties as assigned or required.

Job Requirements

Required Knowledge, Skills, & Abilities:

Knowledge:

1. Customer and Personal Service Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.

2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills:

1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

2. Speaking Proficient skills in talking to others to convey information effectively.

3. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

4. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.

5. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.

6. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.

7. Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

8. Service Orientation - Proficient skills in actively looking for ways to help people.

Abilities:

1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

2. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

3. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).

Physical Requirements:

1. Speech Recognition - Must be able to identify and understand the speech of another person.

2. Speech Clarity - Must be able to speak clearly so others can understand you.

3. Near Vision - Must be able to see details at close range (within a few feet of the observer).

4. May be required to work nights or weekends.

5. Travel - Must be able to travel on a daily and/or overnight basis.

6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures

Required Education: Bachelor's Degree

Major (if required)

Not specified

Required Experience

Two (2) to four (4) years of related experience.

Preferred Qualifications

Compliance certification

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.