Admission and Student Services Coordinator

Description:
Local Candidates Only - Hybrid
Assignment Information Campus

Work Location: 3780 S Watt Way IYH, Jimmy Iovine and Andre Young Hall (357)
Onsite/remote/hybrid: 3 days on-site, 2 days remote
Job title: Admission and Student Services Coordinator
Number of positions: 1
Target start date: 11/2 ASAP
Duration of assignment: 1/29/2027
Work hours: 37.5 hours per week (7.5 hours per day)
Dress code: Business Casual
Parking: At the contingent workers expense.

Position Responsibilities / Job Accountabilities:
Provide academic counseling on curriculum, degree requirements, transfer credit, academic progress, and graduation clearance.
Maintain student records and coordinate registration, grading, enrollment verification, degree progress, petitions, and related activities.
Evaluate students academic, administrative, or personal concerns and connect them with appropriate university resources.
Provide support for graduate recruitment and admission efforts led by the Academys Academic Program Administrator.
Coordinate, host, and support virtual and in-person information sessions, admitted-student programs, and other graduate recruitment and admissions events. Some early morning, evening, and weekend work may be required.
Prepare applications for review and manage application data using university application systems and CRM.
Advise prospective applicants and applicants on the admission process, academic program requirements, financial aid options, and sample career outcomes of IYA alumni.
Provide academic counseling for graduate students. Advise on matters of curriculum, course and degree requirements, transfer credit evaluation, and graduation counseling and clearance.
Carefully maintain applicant and student records and regularly compile statistical data for the strategic and informational needs of the Academy and the University. Prepare reports for internal and external use.
Maintain currency on policies, procedures, and regulations pertaining to admission, financial aid, registration, transfer credit evaluation, and course and degree requirements.
Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred Requirements:
Detail-oriented, organized, and able to work well independently and as part of a team.
Experience in a higher education environment, preferably in admissions/recruiting.
Experience using s Student Information System (SIS).
Excellent written, interpersonal, and presentation skills.
Ability to work early mornings, evenings, or weekends for events as necessary.
Proficient skills in Excel, Word, and PowerPoint.
Experience working with international students and understanding of F-1 visa rules.
Ability to perform in a fast-paced, service-oriented operation.
Ability to manage multiple responsibilities simultaneously.
Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.

Top 3 Required Skills:
Strong organizational skills and attention to detail, with the ability to manage multiple priorities independently and collaboratively.
Excellent written, interpersonal, presentation, and student-service skills.
Ability to interpret and communicate academic policies, degree requirements, and university procedures accurately.

Top 3 Preferred Skills:
Experience in higher education, preferably in graduate admissions, recruitment, or academic advising.
Experience using s Student Information System (SIS), application management systems, and CRM platforms.
Experience supporting international students and familiarity with F-1 visa regulations.

Top 35 Daily Responsibilities:
Advise current and prospective graduate students on admissions, curriculum, degree requirements, academic progress, financial aid options, and graduation clearance.
Maintain accurate applicant and student records and coordinate registration, grading, enrollment verification, petitions, transfer-credit evaluations, and related processes.
Support graduate recruitment and admissions by preparing applications for review, managing application data, and responding to applicant inquiries.
Host or support virtual and in-person information sessions and other graduate recruitment and admissions events.

Minimum Qualifications:
Minimum education: Bachelors degree
Minimum years of experience: 2
Campus - Non-Clinical Onboarding (can start pending criminal if driving or handling cash is not involved)

Core Background:
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
ON CAMPUS
COVID Vaccination Requirements: Not required however strongly recommended. Masks Optional.
FLU vaccination requirements during season 11/1 - 4/30. Not required however strongly recommended. Masks Optional.
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act