Program Analyst

Summary

This position serves as the Call Center Data Analyst of the VA Northern California Health Care System Telephone Access Program under Benefits and Data Management Service (BOMS). This position is on the Veterans Integrated Service Network (VISN) 21 Patient Aligned Care Team (PACT) Call Center Pilot Team and the VISN 21 Customer Relations Management Team.

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Duties

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Duties of the position will include but not be limited to:

• Incumbent assists the Call Center Manager and Supervisor, Call Center in the assessment and evaluation of the Call Center Contact Management and Customer Experience.
• In conjunction with organizational and VISN management analysts, identifies critical manpower and human resource shortages and assists in the development of recommendations for corrective action.
• Participates in special studies/fact finding activities to develop required data and information for reporting purposes, and prepares administrative reports.
• Incumbent develops recommendations for corrective actions and methods to achieve efficient and effective operations.
• Applies analytical and evaluative methods and techniques to issues and studies concerning the efficiency and effectiveness of activities, processes, and/or functions related to the Call Center and VISN 21 PACT Call Center Pilot Team and the VISN 21 Customer Relations Management Team mission which includes trending for future needs.
• Collects and analyzes data to determine effective application of policies and procedures and soundness of organizational and cost procedural patterns established.
• Establishes statistical sampling techniques and accomplishes workload trend analysis.
• Incumbent analyzes organization, functions, work process methods and procedures, and other related criteria for the purpose of developing credible workload factors and accurate statistical indicators.
• Recommends improvements or actions required, identifies more effective methods of collecting/reporting data, explains problems encountered in narrative reports.
• Helps evaluate, select, and modify statistical methodologies and techniques to determine the most appropriate in order to determine the efficiency, reliability, and feasibility of Call Center processes and programs.
• Helps evaluate, select, and modify statistical methodologies and techniques to determine the most appropriate in order to determine the efficiency, reliability, and feasibility of Call Center processes and programs.

Work Schedule: Monday through Friday 07:30am - 04:00pm

Virtual: This is not a virtual position.

Position Description/PD#: Program Analyst / PD11606-O

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/02/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of organizational programs, terminology, procedures, and standards in order to perform the full scope of the investigative process from study and planning to execution to final reports. Ability to analyze factual information and evaluate significant factors, solve complex problems based on statistical data. Ability to apply knowledge of qualitative and quantitative analytical techniques such as workload measurement, trending analysis, regression analysis, correlation, and similar statistical measures. Knowledge to conduct process studies to identify, analyze, and recommend solutions to problems associated with support functions or program operations. Knowledge and skill in applying analytical and evaluative techniques to identify, analyze, and resolve issues/problems to improve the efficiency and effectiveness of the Call Center operations. Extensive knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and data analysis software to organize, evaluate, and analyze data to produce reports, technical papers, and briefings.
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Successfully completed a Master's degree or 2 full years of progressively higher level or LL.B. or J.D., if related graduate education leading to such a degree in a major field of study related to the work of the position which provided the knowledge, skills, and abilities necessary to perform the duties of this position. (NOTE: TRANSCRIPTS MUST BE SUBMITTED WITH THE APPLICATION MATERIALS. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) IS OK.). OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond bachelors degree. [Note: To combine education and experience, first determine how much of the qualifying experience and education you have, as a percentage of what is required for each. Add the percentages together, and if the total is 100% or more, then the combined education and experience is qualifying for the position. EXAMPLE: To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of education beyond the first 18 semester hours (i.e. beyond the first year) by 18. Add the two percentages together. The total percentage must equal at least 100% to qualify.] (NOTE: TRANSCRIPT(S) MUST BE SUBMITTED WITH APPLICATION MATERIAL. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPTS OK).

You will be rated on the following Competencies for this position:

• Accountability
• Analytical Reasoning
• Attention to Detail
• Computer Skills
• Customer Service
• Customer Service (Clerical/Technical)
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork
• Veteran and Customer Focus

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary with some standing, stooping, reaching and lifting up to 20 pounds; driving an automobile to site locations within the VANCHCS will be necessary. The employee is required to work with computer equipment which impacts on hand and wrist motions. Work is typically performed in an adequately lighted and climate controlled office. May require occasional travel. There are frequent interruptions by phone calls from facility staff requesting information. Due to changing deadlines and priorities, work may be stressful at times.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

Education substitution is acceptable at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.