Human Resources Technology Specialist (1 Vacancy + Eligibility List)

Human Resources Technology Specialist

The College of the Desert, Desert Community College District enrolls approximately 20,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.

College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including racially and ethnically diverse students, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, "dreamers", and students of diverse sexual orientation and gender expression.

When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.

Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.

• The Community – Coachella Valley
• College of the Desert

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:

• Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
• Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
• Encourage positive race-consciousness and embrace human difference;
• Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
• Strategically build buy-in and participation among colleagues for equity-related initiatives.

Basic Function

Under the direction of the Vice President, Human Resources and Employee Relations, or assigned supervisor, plan, organize and perform a variety of complex technical duties related to the development, maintenance, and enhancement of the Human Resources Information Systems (HRIS) database, applicant tracking, onboarding, and performance evaluation systems; ad hoc reporting using complex functions of Excel and other software, create queries and prepare reports, identify and resolve database and other HR systems issues, develop test plans and strategies as a result of changes to the database systems, and perform clerical duties in support of the Office of Human Resources.

Representative Duties

1. Provide a high level of collaboration and service in the performance of assigned duties to both external and internal stakeholders. E 2. Plan, organize and perform complex technical duties to maintain the integrity and accuracy of the HRIS and other HR databases. E 3. Enter new employee data; establish new positions; update and modify position, employee, and earning records; develop and modify systems tables as necessary. Serve as primary contact regarding HRIS related matters and collaborate effectively with other departments. E 4. Compile and prepare data necessary to produce technical reports in compliance with District, federal, state and local regulations, policies and procedures; create and conduct routine and specialized queries and generate reports; review data for accuracy. E 5. Work with other departments and HR staff to identify and recommend changes in business operations to resolve HRIS issues in compliance with MIS reporting requirements, District policies and procedures, federal, state and local regulations as well as to effectively utilize administrative software based on cost benefit and feasibility studies. E 6. Consult with users and vendors in diagnosing and solving all software and data related problems. E 7. Develop test strategies to validate changes in processes, tables, setup tables and rules. E 8. Develop, document and maintain HR technology procedures manual; train HR staff in procedures to provide back-up assistance. E 9. Develop and maintain complex Excel spreadsheets for various reporting and data archiving projects. E 10. Maintain and train users on the District's performance evaluation system and processes. E 11. Maintain and assist users on the District's online training modules. E 12. Maintain a high level understanding of the District's Applicant Tracking System, provide end user assistance, and liaise with SAAS provider to resolve issues and system upgrades. E 13. Assist in maintaining the HR webpage and posted documents including job descriptions, salary schedules, and collective bargaining agreements on the HR webpage. E 14. Identify placement of new and existing instructors on the adjunct salary schedule in accordance with the collective bargaining agreement and District procedures. Notify instructors and payroll of salary placement; resolve payroll and placement issues. E 15. Maintain and update classified seniority list according to collective bargaining agreement and District procedures. E 16. Operate office machines including computers and related software applications, photocopiers, calculators, and other office equipment as assigned. E 17. Provide backup when needed to greet students, employees and the public; communicate information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, answer telephone calls and refer to appropriate staff members. E 18. Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year. E 19. Seek and participate in professional development activities. 20. Other related duties and responsibilities as assigned.

Minimum Qualifications

Education and Experience Any combination equivalent to a Bachelor's degree and one year of experience or an Associate's and three years of experience in Human Resources Technology including data entry, mining, queries, and analysis; customer service and assisting end users on a variety of software and web based systems.

Knowledge and Abilities Knowledge of: Basic Human Resources and payroll procedures and processes; applicable federal, state, and local regulations and procedures related to HRIS preparation of complex reports; telephone techniques and etiquette; database management techniques; operation of office machines, computer equipment and applicable software including word processing, spreadsheets, database management and email; correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; interpersonal skills using tact, patience and courtesy. Ability to: Enter and retrieve data with speed and accuracy; compile, analyze and summarize information and data; perform mathematical calculations quickly and accurately; use independent judgment, initiative and problem solving skills; read, understand and explain technical materials, policies and procedures; analyze and recommend improvements to systems, procedures and methods; meet schedules and time lines; answer telephones and greet the public courteously; analyze situations accurately and adopt an effective course of action; operate a variety of office machines including a computer and applicable software including word processing, spreadsheets, database management, and email; communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships with others; maintain confidentiality of business records; understand and follow oral and written instructions; work independently and confidentially with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters; sit for extended periods of time; bend at the waist, kneel or crouch.

Employment Status

Employment Status: Classified Bargaining Unit Position Classified Staff Salary Range 16 Retirement System: CalPERS (upon meeting eligibility criteria) Salary placement is contingent on education, experience, and department budget. This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Human Resources Technology Specialist openings.

Working Conditions: Environment: Office environment. Constant interruptions.

Schedule & Location: This position is scheduled 40 hours per week, 12 months per year. The schedule is Monday – Friday from 8:00 a.m. – 5:00 p.m. The primary location is Palm Desert Campus. The schedule and location are subject to change based on District need.

Required Application and Required Uploaded Documents

To be considered a candidate for this position, the following materials must be electronically uploaded:

• Online Application: All sections of the College of the Desert District online application must be completed including education and experience.
• Resume: Must include length of employment (month/year start and end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.

Required in your application:

• List of References: References should include at least two supervisors and one