Office Administrative Assistant

Registrar's Office Administrative Assistant

Duration: 3 months, possibility of extension

Pay: $20 hourly

Job Summary:

Under the direction of the university Registrar, the Registrar's Office Administrative Assistant will provide support with a variety of student records and registration-related tasks. This position requires strong attention to detail, the ability to follow established procedures, and the capacity to work independently. The successful candidate will assist with degree audit processing, student records research, registration support, and documentation of findings related to student issues.

Job Responsibilities:

• Process manual degree audits for all Summer 2026 graduation candidates.
• Help with ordering diplomas for all Summer 2026 graduates.
• Assist with registration-related activities and student records maintenance.
• Research student issues within university systems and supporting records.
• Prepare clear, concise, and professional written summaries of student cases and investigations.
• Review and update electronic documents and records as directed.
• Assist with data entry, record verification, and quality assurance activities.
• Support special projects and other administrative functions within the Registrar's Office.
• Maintain confidentiality of student records and information in accordance with university policies and applicable regulations.

Required Skills & Experience:

• Experience using a Student Information System (SIS).
• Ability to manage multiple assignments simultaneously while maintaining accuracy.
• Ability to analyze information and identify discrepancies in student records.
• Strong problem-solving and critical-thinking skills.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.
• Ability to communicate professionally with faculty, staff, and students.
• Basic proficiency with Adobe Acrobat and PDF document editing.
• Familiarity with navigating and searching university academic catalogs.
• Proficient in Microsoft Excel, including filtering, sorting, and working with spreadsheets.
• Strong written communication skills, including the ability to prepare clear and concise summaries.
• Excellent attention to detail and accuracy.
• Ability to follow detailed written instructions and complete tasks without omitting required steps.
• Strong organizational and time management skills.
• Ability to work independently and meet established deadlines.

Preferred Skills & Experience:

• Experience with PowerCampus, Banner, or Colleague.