Program Support Assistant

Administrative Assistant Duties

Maintains calendars, schedules, leave records, and electronic documents.

Maintains and revises office filing systems.

Logs, routes, and tracks incoming correspondence.

Performs project coordination, travel documentation, budget tracking, agreements, procurement, and HR tasks.

Processes routine administrative transactions (financial, procurement, agreements, property, personnel).

Maintains tracking logs and administrative suspense items.

Coordinates research documentation and maintains project files.

Independently manages calendars, schedules, leave, and electronic communications.

Manages correspondence control and prepares responses requiring policy interpretation.

Develops or improves administrative systems and office procedures.

Prepares and processes travel authorizations and vouchers, provides technical guidance on travel regulations, and ensures regulatory compliance.

Advises staff on CRIS, research plans, annual reports, manuscripts, agreements, grants, and travel documentation.