Specialist - Production Scheduler

Job Description

Job Description

Supervisory Responsibilities

This position does not currently have any direct supervision of employees.

The Production Scheduler is responsible for developing, coordinating, and maintaining the ERP-driven production schedule to ensure efficient and consistent execution across greenhouse production operations. This role uses ERP systems, scheduling tools, and production data to develop accurate and executable schedules while coordinating requirements across Production, Growing, Inventory, Purchasing, Demand Planning, and other supporting departments.

The Production Scheduler ensures production requirements are aligned with material availability, labor capacity, equipment, greenhouse space, crop readiness, and operational priorities. This position requires a strong system-driven and analytical mindset, attention to detail, and the ability to proactively identify scheduling risks, adjust priorities, and communicate changes to keep production on track.

• Develop and maintain the greenhouse production schedule within the ERP system, translating production requirements into accurate and executable daily and weekly schedules across multiple production areas.
• Schedule and prioritize production work orders based on required completion dates, crop readiness, material availability, labor capacity, equipment availability, space constraints, and operational priorities.
• Monitor schedule attainment and production progress daily , identifying work that is behind, at risk, or unable to be completed as scheduled and coordinating necessary adjustments with Production leadership.
• Identify scheduling conflicts and constraints proactively , including shortages of live goods, hard goods, labor, equipment, production line capacity, or greenhouse space, and work with the appropriate departments to resolve them before they impact production.
• Coordinate closely with Production, Growing, Purchasing, Inventory, Demand Planning, and other supporting departments to ensure production schedules reflect current operational conditions and priorities.
• Verify material availability before scheduled production , including live goods and hard goods, and communicate shortages or discrepancies that could prevent work orders from being executed.
• Adjust and reprioritize the production schedule as conditions change , while clearly communicating changes, impacts, and priorities to affected departments.
• Maintain accurate scheduling and work-order information within the ERP system , including production dates, quantities, priorities, status, and other required scheduling data.
• Evaluate production capacity and workload across production areas to help balance volume, labor requirements, equipment utilization, and available production time.
• Use production data, ERP reports, and scheduling tools to identify upcoming risks and bottlenecks , allowing teams to address issues before they impact schedule execution.
• Generate and maintain reporting for schedule attainment, production volume, backlog, capacity, material constraints, and other key scheduling metrics.
• Support continuous improvement of scheduling processes , including ERP utilization, reporting, automation, standard work, and communication between departments.
• Maintain strong schedule discipline and ownership , following issues through resolution and ensuring changes are accurately reflected in the system and communicated to the appropriate teams.

• 1–3 years of experience in production scheduling, production planning, inventory planning, operations coordination, or a similar fast-paced operational role.
• Strong computer skills, including proficiency with Microsoft Excel and the ability to work with large amounts of production and planning data.
• Ability to organize and prioritize a high volume of work orders, production requirements, and changing priorities across multiple production areas.
• Strong problem-solving skills with the ability to identify scheduling conflicts, material shortages, capacity constraints, and other issues that could impact production.
• Ability to read, understand, and work from production reports, work orders, inventory information, and scheduling data.
• Strong attention to detail and accuracy, particularly when working with quantities, dates, item numbers, materials, and production requirements.
• Clear verbal and written communication skills with the ability to coordinate effectively with Production, Growing, Purchasing, Inventory, and other departments.
• Ability to adjust schedules and priorities quickly in response to changing crop conditions, material availability, labor capacity, equipment availability, or business needs.
• Ability to manage multiple priorities and deadlines while maintaining an accurate and executable production schedule.

• Experience in a high-volume greenhouse, horticulture, agriculture, manufacturing, or other schedule-driven production environment .
• Experience using ERP, MRP, production planning, or inventory management systems .
• Experience creating, maintaining, or executing production schedules involving multiple work centers, production lines, or departments.
• Understanding of production capacity, labor planning, material availability, inventory, work orders, and schedule attainment .
• Intermediate or advanced Microsoft Excel skills, including filters, sorting, lookups, pivot tables, formulas, and working with large datasets.
• Experience identifying scheduling conflicts and proactively coordinating solutions with operations teams.
• Experience working in an environment where production schedules change frequently based on material availability, quality, capacity, crop conditions, or other operational factors .
• Continuous-improvement mindset with an interest in using technology, reporting, and automation to improve scheduling efficiency and accuracy.

This position works primarily in an indoor office environment but requires regular interaction with production areas and greenhouse facilities. The role requires frequent use of computers, ERP and scheduling systems, and standard office equipment. Fluency in reading, writing, and understanding the English language is required.

The position may require walking through production and greenhouse areas where conditions can include heat, humidity, dust, water, plant material, and allergens. Must be able to sit for extended periods while performing scheduling and administrative duties and occasionally stand, walk, bend, reach, or move throughout the facility.

The Production Scheduler must be able to work effectively in a fast-paced production environment and communicate regularly with Production, Growing, Purchasing, Inventory, and other departments to support schedule execution. Occasional weekend or holiday work may be required based on production needs.

Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of people assigned to this position.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  All employees may be required to perform activities outside of their normal job responsibilities from time to time as needed.

EOE - All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status.

I have reviewed, understand, an accept the essential responsibilities of this position.