Administrative Assistant, Office of Sponsored Research
Vets Hired
Job Description: Job Summary The Administrative Assistant provides administrative and operational support for departmental activities, including grant administration, budget tracking, records management, communications, scheduling, procurement, and office coordination. This role serves as a liaison between internal departments and stakeholders while ensuring efficient office operations and accurate documentation. Duties and Responsibilities
- Perform proposal processing, award documentation, and data entry for grant activities.
- Prepare and monitor grant budgets and related financial records.
- Maintain accurate grant files and departmental records.
- Enter and manage electronic data within organizational systems.
- Respond to inquiries and provide administrative support to internal and external stakeholders.
- Manage departmental communications, correspondence, and announcements.
- Maintain department webpages and internal documentation.
- Coordinate onboarding activities with internal departments.
- Create, edit, and maintain reports, forms, spreadsheets, and other documents.
- Manage departmental calendars, meetings, conferences, agendas, and meeting minutes.
- Review documents for completeness and accuracy.
- Process purchase requisitions, invoices, procurement card transactions, and office supply orders.
- Coordinate office equipment and facility maintenance.
- Track and reconcile departmental budgets and financial records.
- Assist with special projects and additional administrative assignments.
- Ensure projects are completed within established deadlines.
- Associate degree or equivalent post-secondary education in Business or a related field.
- 3-5 years of administrative experience.
- Strong administrative, organizational, and customer service skills.
- Experience with budget tracking and financial recordkeeping.
- Knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and related business software.
- Experience using enterprise information systems.
- Strong analytical, research, and problem-solving abilities.
- Ability to prioritize multiple tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
Vacancy posted 1 day ago
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