Marketing/Proposal Coordinator

Marketing/Proposal Coordinator

Responsible to support proposal/pursuit coordination and marketing efforts for regional engineering, architecture, and construction management disciplines. Flexible hybrid schedule in a team environment which fosters work-life synergy. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations
• Coordinate all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout
• Develop pursuit outlines
• Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
• Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
• Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
• Assist with presentation preparation, presentation materials, etc.
• Provide Marketing essential functions and responsibilities, as required
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), tracking leads and associated go/no go decisions, and wins or losses
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generates reports for technical staff on marketing efforts, when required
• Organizational support of office, regional and corporate marketing efforts
• Adherence to JMT's Quality Management System (QMS), ISO 9001:2015 Marketing procedures

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

Required Skills

• Knowledge and experience in the A/E consulting industry
• Knowledge of the RFQ/RFP structure and proposal process
• Be able to work independently and as part of a team
• Be able to multi-task and work within deadlines
• Be self-motivated
• Be able to communicate effectively
• Be a team player, contributing ideas and solving problems

Required Experience

• Bachelor's degree in Marketing, Business, Communication or related field or equivalent years of experience
• 5 years of A/E industry experience
• Working knowledge of InDesign, Microsoft Office Suite, and familiarity with CRM database systems

Working Conditions

Work is performed on a hybrid schedule – a combination of office and remote work. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.