Human Resources Coordinator

Job Description

Job Description

Human Resources Coordinator

South Country Health Alliance

South Country Health Alliance is seeking a Human Resources Coordinator to join our team! In this role, you will provide administrative and operational support to the Human Resources Department. This role assists with recruitment, onboarding, benefits coordination, HRIS maintenance, policy administration, compliance tasks, employee support, and training coordination. The HR Coordinator ensures HR processes are completed accurately, efficiently, and in alignment with organizational policies, best practices, and state/federal employment laws. This position serves as a key point of contact for employees and supports a positive workplace culture through timely communication, confidentiality, and high-quality customer service.

What You’ll Bring:

• An Associates Degree in Human Resources, Business Administration, or related field
• One (1) year of experience working with HRIS or database systems
• Strong written and verbal communication skills, a high attention to detail, confidentiality, and organizational skills; ability to manage multiple tasks and deadlines.
• Five (5) years of demonstrated experience in payroll, benefits administration, applicant tracking or HRIS maintenance will be considered in lieu of a degree.

Why South Country?

South Country Health Alliance is more than a health plan—we’re a mission-driven organization dedicated to improving health and well-being in rural Minnesota communities. Our work is guided by values of communication, collaboration, stewardship, and excellence, ensuring that every employee contributes to making a real difference in people’s lives. [mnscha.org]

We invest in our team with:

• Comprehensive benefits: Medical, dental, vision, life insurance, short- and long-term disability, pension (PERA), and more.
• Work-life flexibility: Hybrid options with on-site expectations.
• Predictable pay growth: Structured step-based salary system for transparency and stability. The pay for this position ranges from $24.94 to $34.77 per hour. This pay range represents the hourly rate for all positions in the job grade. The actual salary offer will depend on a variety of factors including experience, education, and other relevant factors.
• Join us and be part of an organization that values community impact, employee well-being, and innovation.

Must be legally authorized to work in the U.S. (No sponsorship available)

Human Resources Coordinator

Department: Human Resources

Reports To: Director of Human Resources

Pay Grade: 5

Supervises: None

Approved By: Director of HR

Revision Date: April 2026

JOB PURPOSE or JOB SUMMARY:

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department. This role assists with recruitment, onboarding, benefits coordination, HRIS maintenance, policy administration, compliance tasks, employee support, and training coordination. The HR Coordinator ensures HR processes are completed accurately, efficiently, and in alignment with organizational policies, best practices, and state/federal employment laws.

This position serves as a key point of contact for employees and supports a positive workplace culture through timely communication, confidentiality, and high-quality customer service.

QUALIFICATIONS:

Required : Associate’s degree in human resources, business administration, or related field, with at least 1 year of experience working with HRIS or database systems; 5 years of demonstrated experience in payroll, benefits administration, applicant tracking or HRIS maintenance will be considered in lieu of a degree. Strong written and verbal communication skills; high attention to detail, confidentiality, and organizational skills; ability to manage multiple tasks and deadlines.

Preferred : Bachelor’s degree in human resources or business administration; HR certification, Experience supporting benefits, payroll, and applicant tracking; knowledge of federal and state employment laws.

Skill Sets: Strong interpersonal skills, ability to work independently and collaboratively, problem solving skills, and adaptability in fast paced environments with set deadlines. High level of confidentiality and attention to detail is required.

ESSENTIAL DUTIES and RESPONSIBILITIES:

The duties and responsibilities listed below reflect the general details necessary to describe the essential functions of the position and shall not be construed as the only duties that may be assigned for the position. % of Total Time

1. Supports recruitment activities by coordinating job postings, candidate communications, interview scheduling, and selection documentation. Maintains requisition and ATS (applicant tracking system) records and assists with pre-employment screening and offer preparation per policy. 15%
2. Coordinates onboarding and offboarding processes by preparing new hire paperwork and orientation logistics, initiating access/equipment requests, and tracking required acknowledgements and employment eligibility documents. Supports separation activities including documentation, system updates, property return, and exit process coordination. 10%
3. Serves as a first point of contact for employee HR questions, providing basic guidance and routing issues appropriately while maintaining confidentiality. Supports employee relations and performance management administration through accurate documentation, tracking, and coordination of related activities. 10%
4. Administers routine benefits, compensation, and leave processes by answering employee questions, processing enrollments/changes, and coordinating open enrollment communications and vendor interactions. Supports leave and workers’ compensation administration and ensures HR-to-payroll data is accurate and timely per established workflows. 25%
5. Maintains accurate HRIS/ATS data and personnel records, ensuring confidentiality, proper retention, and timely updates for employee lifecycle changes. Produces standard reports and audits records to correct discrepancies and respond to authorized verification and information requests. 20%
6. Supports HR compliance activities by tracking required employment documentation, maintaining policy acknowledgements, and assisting with audit preparation and follow-up. Handles records and communications in accordance with confidentiality and data privacy expectations. 5%
7. Provides administrative support to the HR department through scheduling, correspondence, inbox/phone coverage, and coordination of training and employee communications. Assists with HR projects and process improvements to ensure efficient, consistent service delivery. 10%
8. Performs other related HR duties within scope, including special projects, system/process initiatives, and back-up coverage for HR administrative functions. Adapts to organizational needs while maintaining professionalism, confidentiality, and compliance. 5%

QUALIFICATION REQUIREMENT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

An HR Coordinator requires strong verbal and written communication skills to handle employee relations, policy communication, and recruitment. Key skills include active listening, effective presentation, negotiation, and professional drafting of documentation.

MATHMATICAL SKILLS

An HR Coordinator needs strong foundational math skills to ensure accuracy in payroll, benefits administration, and workforce reporting. Key competencies include proficiency in arithmetic (addition, subtraction, multiplication, division), percentages, and data analysis using MS Excel

ACCURACY

Accuracy skills for an HR Coordinator are essential for maintaining data integrity, compliance, and trust. Key skills include meticulous data entry, attention to detail in record-keeping, compliance awareness, and proficiency in HRIS software. These skills prevent errors in employee records, payroll, and benefits, ensuring legal compliance and operational efficiency.

REASONING ABILITY

Essential reasoning skills for an HR Coordinator include ability to understand cause and effect relationships and be able to draw conclusions from data, state, federal and legal requirements and past practice. Requires the use of judgment to plan, perform and make decisions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit, sometimes for extended periods of time. The employee is occasionally required to stand, walk, kneel; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must rarely lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low.

TRAVEL REQUIREMENTS

Travel is not expected on any regular basis, however, may be requested on occasion.

CONTACTS/RELATIONSHIPS

An HR Coordinator needs strong relationship skills to build trust, manage conflicts, and foster a positive workplace culture. Key interpersonal skills include empathetic communication, active listening, conflict resolution, and the ability to maintain confidentiality. These abilities help in navigating employee relations, onboarding, and promoting collaboration.

FINANCIAL IMPACT

This position has limited financial responsibility. Errors in data entry and processing have the ability to impact are likely to be detected and corrected before permanent harm is done, however, could impact employee engagement and satisfaction.