Risk & Safety Assistant (Temporary)

This is a full-time, temporary position. Extension or conversion to a regular role may be considered based on business need and performance, but there is no guarantee of permanent employment.
Purpose
This is an entry level position who's time will be allocated 50% in the Risk Management Department, and 50% in the Safety Department. The employee will perform a variety of routine administrative and technical work under the supervision and guidance of the Risk Manager and Director of Safety.

Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

Technical / Specialty Area

1. Assists with scanning claim documents and Certificates of Insurance into appropriate folders and/or claim files
2. Sends out mailings as directed by the managers and senior analysts
3. Handles claims for assigned cases within performance standard guidelines under direct supervision of the managers and senior analysts
4. Assists in opening new claims and subrogations, and conducts outreach with employees, supervisors, and the Safety team to support investigations determining compensability, subrogation, or apportionment in accordance with state and/or Company guidelines
5. Follows established procedures for system documentation to maintain data integrity
6. Applies logical thinking to define problems, collect data, establish facts, and draw valid conclusions
7. Ensures accuracy of claim data within the appropriate Teichert database for monthly and quarterly reporting
8. Attends designated meetings and takes thorough, accurate notes for distribution and record-keeping
9. Maintains Safety Data Sheets, training records, certifications, and inspection documentation in accordance with company standards
10. Reviews incident data in the safety management system for accuracy and completeness
11. Tracks leading and lagging indicators including near-misses, good catches, safety observations, incidents, and recordable injuries
12. Utilizes company technology to maintain corrective action logs and prepare safety performance reports, charts, and dashboards
13. Schedules safety training sessions and updates current tailgate topics as needed
14. Maintains records of medical surveillance documentation
15. Collaborates with the Safety Director on program and policy updates
16. Sends renewal certification reminders and routes incident reports to appropriate personnel
17. Assembles documentation for OSHA inspections, client audits, and pre-bid submittals
18. Manages documentation in electronic files and maintains organized filing systems
19. Works productively and collaboratively with others on a consistent basis
20. Responds positively to performance direction and feedback

Relationships, Qualifications and Requirements, & Competencies

Key Relationships

Reports to:

• Risk Manager & Director of Safety

Direct reports:

• N/A

External Customers:

• The public, third-party claims administrator (TPA) Claims adjusters and Claims Manager involved in the claims process

Internal Customers:

• Finance Management, Departments Managers, Superintendents, Project Managers, Executive Management, Mobile Equipment

Role Qualifications & Requirements

Education:

• High School diploma or equivalent required

Experience & Industry Expertise:

• On the job training provided
• Previous experience working in an office environment is a plus

Specific Job Requirements:

• Successful completion of pre-employment drug, alcohol, and background investigation
• Demonstrate ability to handle confidential material and information in an ethical and professional manner.
• Ability to learn quickly and grasp new information
• Strong verbal and written communication skills with emphasis on telephone communication required
• Strong math and reading skills desired
• Ability to communicate and work with a diverse group of people in a professional manner that demonstrates sensitivity and tact

Equipment Used, Physical Demands, and Work Environment

Equipment Used:

• Personal computer, telephone, personal protective equipment (i.e. safety glasses, hearing protection), office machines

Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working at the computer or driving to job sites. Job site visits require walking on uneven ground, climbing, bending, stooping, crawling in confined or enclosed spaces. Some lifting of materials and equipment up to 25 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.
• Work Environment: Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time. May work various shifts or hours, including early mornings, dusk or evenings.

BASE SALARY RANGE:
$20.00/hr - $25.00/hr
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.

Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

Equal Opportunity Employer
Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.

Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (View email address on click.appcast.io) if you need assistance completing any forms or to otherwise participate in the application process.

Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind