Licensing and Exam Management Coordinator

The Compliance Project Analyst provides tactical, analytical, and project-based support to the Compliance Department with a primary focus on regulatory licensing, examination management, and cross‑functional compliance initiatives. This role supports compliance governance activities, change management, and project management efforts while coordinating closely with Legal, Risk, Technology, and operating departments under the supervision of a Compliance Manager. The company will not sponsor employment visas (e.g., H-1B, TN, etc.) or provide immigration-related support for this position. Responsibilities Regulatory Licensing & Examination Support Lead regulatory licensing applications and renewals, including gathering required documentation and tracking submission timelines. Track surety bond and other licensing requirements and maintain accurate records within the licensing database. Oversee coordination of compliance examinations conducted by regulatory agencies by collecting documentation, tracking requests, and maintaining status logs. Lead drafting and assembling required reports, documentation, and responses for review and timely submission. Maintain thorough records and documentation related to licensing and examination activities to support audit readiness. Assist with tracking licensing- and examination-related expenses and maintaining projections as directed. Independently evaluate business processes for associated risks to ensure proper controls are in place and prepare written findings and recommend strategies when deficiencies are identified. Proactively leverage appropriate resources to identify and assess licensing and examination risks, conducting analysis to ensure relevant information is properly collected, analyzed, and disseminated to stakeholders. Apply investigative judgment to evaluate non‑standard requests, anticipate downstream complexity, and implement actions to prevent missteps and compliance risk. Compliance Governance Support Schedule, facilitate, and track periodic meetings, approvals, action items, and follow-ups for governance bodies. Maintain governance documentation, including meeting minutes and supporting materials. Compliance Change Management Develop, revise, and maintain Compliance Department policies and procedures as assigned. Assist with facilitation of the Compliance Event process from creation through remediation (as applicable). Compliance Project Management Support compliance-driven and enterprise initiatives by tracking milestones, documenting requirements, and coordinating deliverables. Liaise with operating departments to support timely completion of compliance initiatives. Innovation, Technology & Emerging Risk Support Serve as a supporting Compliance stakeholder for emerging technologies, including AI and automation initiatives. Assist with monitoring compliance risks related to technology-enabled processes and document supporting controls and evidence. Stay informed on evolving regulatory expectations related to emerging technologies and elevate potential risks as needed. Reporting and Communication Prepare summaries, reports, and presentations related to licensing, examinations, governance, and compliance initiatives for internal and external decision making. Support responses to regulatory inquiries, audits, and information requests by organizing and validating requested materials. Other Duties Other duties as assigned. Core Competencies Helping Others Succeed Effective Communication Influencing Others Judgment Results Focus Problem Solving Basic Qualifications Bachelor’s degree or Associate’s degree with 1+ year(s) of applicable experience Excellent analytical skills and strong attention to detail Ability to approach problems systematically and logically to make informed decisions based on data Ability to comprehend policies, regulations, and laws Aptitude to draw conclusions and summarize both written and verbally Strong organization skills with ability to manage multiple priorities Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and ability to learn new systems Excellent written and verbal communication skills with internal and external parties Physical Demands and Work Environment Must be able to sit at a desk and work on a computer or on the phone as required, for extended periods of time. EEO Statement ACA provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ACA complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. California Privacy Notice As an employer of California residents, we are dedicated to protecting your privacy rights. Any personal information you provide during the application process will be used solely for permitted internal purposes and will be handled in accordance with applicable privacy laws. By applying to this position, you consent to the collection, use, and disclosure of your personal information as described in our Employee Privacy Notice . #J-18808-Ljbffr