Administrative Assistant/ AP

General Administrator – Construction (Accounts Payable) Location: Houston, TX (On-site) Type: Full-Time Compensation: [Range] DOE About the Role We're a growing construction company looking for a dependable, organized General Administrator to keep the office running and our payables on track. This is a hands-on role for someone who knows how construction works: subcontractors, vendors, job costing, and the pace of active projects. You'll be the go-to person for office operations and a key part of keeping our books accurate and our vendors paid on time. What You'll Do Manage the full accounts payable cycle: receive, code, and enter vendor and subcontractor invoices by job and cost code Match invoices to purchase orders, subcontracts, and delivery tickets; get field and PM approvals before payment Prepare weekly check runs and payment batches for approval Track and collect lien waivers (conditional and unconditional) with each payment Keep vendor files current, including W-9s, certificates of insurance, and subcontract agreements Reconcile vendor statements and resolve discrepancies Support job cost reporting and month-end close Handle general office administration: phones, correspondence, filing, office supplies, and scheduling Assist with project documentation, permits, and coordination between the office and the field Help with 1099 prep at year-end Requirements What We're Looking For 3+ years of administrative or accounts payable experience in construction or a related trade Working knowledge of Jonas Construction Software (strongly preferred) QuickBooks experience is a plus Understanding of job costing, lien waivers, retainage, and subcontractor compliance Strong attention to detail and the ability to manage deadlines across multiple jobs Proficient in Microsoft Office, especially Excel and Outlook Clear communicator who can work with vendors, subs, project managers, and field crews Self-starter who can own the office without constant direction Relevant construction office experience outweighs formal education. If you've kept a construction office organized and the payables clean, we want to hear from you. Why Join Us Stable, growing company with steady project work Small team where your work is visible and valued #J-18808-Ljbffr Xammax