Program Aide

Disaster Recovery Program Aide

Duties Description

The incumbent of this position will report to the Finance Unit within the Office of Disaster Recovery. Duties include but are not limited to the following:

• Maintains knowledge of all applicable State and Federal laws, rules and regulations relating to disaster recovery programs and grant administration. Acts as a resource and shares knowledge and expertise with subordinate staff, internal/external agency stakeholders and applicants.
• Develops, maintains database programs and methods of data analysis for agency programs. Organizes, maintains and updates electronic information and documentation for contracts, disaster declarations, letters, program and financial information and reports.
• Compiles data and drafts program and financial disaster specific section letters and reports on the status of programs, projects and funds, responses to FEMA, state agencies and applicants as directed.
• Monitors and evaluates data for deficiencies and assists in correcting problems. Collects, tabulates, and analyzes data. Creates tables and charts; and drafts reports to document analyses and procedures.
• Monitors the use of funds to ensure compliance with applicable laws, rules, and regulations.
• Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
• Serves as a liaison with various agency program staff and other State, local, and federal agencies.
• Assists with developing, facilitating and delivering trainings to internal program staff.
• Reconciles data and runs reports in internal databases.
• Attends meetings with state agency staff and other stakeholders as needed.
• Performs other duties and special projects as required.
• Travel may be required, including during evening and weekends, approximately 10% depending on mission and assignment. Requires possession and maintenance of a valid Driver's License is required.
• *Work schedule may vary based on operational need.

Minimum Qualifications

REASSIGNMENT/TRANSFER

Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

Additional Comments

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.