Human Resources Executive Assistant

Human Resources Executive Assistant

Executive Assistant Human Resources

Location: Arcadia, CA (Onsite required) Pay Rate: $45/hour

Overview: The Human Resources department is seeking an experienced Executive Assistant to provide comprehensive administrative support to HR leadership. This individual will play a key role in managing calendars, coordinating meetings, preparing reports and presentations, and handling confidential information in a fast-paced healthcare environment. This is an excellent opportunity for a polished professional who is motivated to learn and grow.

Key Responsibilities

• Provide high-level administrative support to the Vice President of HR and HR leadership team.
• Coordinate and manage executive calendars, including scheduling meetings, appointments, and events.
• Prepare correspondence, presentations, reports, and meeting materials with a high degree of accuracy and professionalism.
• Organize and coordinate domestic travel arrangements and event logistics.
• Maintain confidential records and provide support for HR-related projects and initiatives.
• Screen and direct communications on behalf of executive leadership.
• Uphold a professional business presence and demonstrate excellent judgement when handling sensitive information.
• Anticipate the needs of executives and proactively manage priorities as circumstances change.

Required Qualifications

• High School Diploma or GED required.
• Minimum three (3) years supporting senior or executive-level leadership in an administrative or executive assistant capacity.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Outstanding organizational skills and ability to manage multiple priorities in a dynamic environment.
• High degree of professionalism, discretion, and reliability.
• Demonstrated ability to handle confidential information with integrity.
• Stable work history.

Preferred Qualifications

• Five (5)+ years supporting C-suite or senior executives.
• Previous support experience in Human Resources and/or healthcare.
• Bilingual (English/Spanish) strongly preferred.
• Understanding of HR functions such as compliance and onboarding.
• Experience organizing executive communications, travel, and event logistics.

Desired Attributes

• Polished, poised, and professional with a strong executive presence.
• Exceptional attention to detail and strong time-management skills.
• Proactive problem-solver who demonstrates initiative and ownership.
• Superior interpersonal and customer service skills.
• Ability to work independently and as part of a collaborative team.