Creative Services Manager

Job Description

Job Description

Creative Services Manager

The Role, in brief:

The Creative Services Manager understands the work and team members in detail, with the ability to match the two effectively. Part operations master and part empath, this individual manages the people, processes, and technology needed to bring the Creative department to bear on any client project asked of them.

You are obsessed with getting things done the right way with the right people. You are always on the hunt for new techniques, mediums, and tools, and you believe that if you aren't learning, you're standing still.

You have a small ego but a huge heart and passion for the work. You are relentless but compassionate. You are equally comfortable facilitating common ground as you are defending ideas and timelines. When faced with a barrier, you fearlessly find another way forward.

Responsibilities Include

Creative Staffing & Resource Management
● Manage the Creative staffing process, serving as the liaison between the Creative team and other teams across the agency, including Insights & Strategy, Integrated Media & Data, and Account Service.
● Work directly with the Creative team and agency operations teams to appropriately staff each project with the right talent.
● Manage expectations across teams and ensure staffing decisions, approvals, changes, and resource needs are communicated effectively.
● Maintain a detailed understanding of Creative team members, their skill sets, workloads, and availability to effectively match talent with agency needs.
● Balance immediate project needs with overall department capacity and priorities.

Workflow & Project Coordination
● Maintain a high-level view of projects, priorities, staffing needs, and activity across the Creative department.
● Lead and participate in status meetings to ensure teams are aligned on priorities, schedules, and resource needs.
● Develop and manage timing, schedules, and timelines to help move creative work efficiently through the agency.
● Identify potential staffing or scheduling conflicts and work with teams to develop solutions.
● Help ensure Creative workflows support agency deadlines and client expectations.

Freelance Talent Management
● Recruit and manage freelance creative talent as needs arise within the department.
● Identify freelance resources based on project needs, required skill sets, schedules, and available resources.
● Negotiate freelance pay rates and project terms within established agency parameters.
● Manage freelance relationships throughout assignments, including onboarding, scheduling, communication, and terminations when necessary.
● Maintain awareness of available freelance talent and Creative resource needs.

Utilization & Capacity Management
● Monitor utilization and billability across the Creative team.
● Appropriately staff Creative resources for client work, pitches, and agency initiatives.
● Monitor workloads and capacity to identify potential resource constraints or periods of downtime.
● Work with agency leadership and Creative team members to effectively manage available capacity.

Creative Team Support
● Support the Creative team throughout the performance review process by providing input and coordinating logistics.
● Help facilitate communication and coordination across the Creative department.
● Partner with Creative leadership to support team needs and department operations.
● Manage the agency award-entry process in partnership with the Executive Creative Director.

Process Improvement & Industry Awareness
● Continuously look for new techniques, mediums, tools, and processes that can improve how the Creative department operates.
● Maintain awareness of industry trends, recent awards, emerging creative work, and relevant competition.
● Identify opportunities to improve Creative workflows, staffing processes, resource management, and operational efficiency.
● Bring a solutions-oriented approach to barriers and challenges that impact Creative work.

Leadership
● Foster strong relationships between the Creative team and departments across the agency.
● Balance the needs of individual team members with project, client, and agency priorities.
● Facilitate common ground while confidently advocating for Creative resources, ideas, schedules, and timelines when appropriate.
● Maintain visibility into both the big picture and the details necessary to keep Creative work moving.
● Approach challenges with persistence, compassion, and a focus on finding a path forward.
● Maintain high standards of organization, communication, professionalism, and accountability.

Teamwork
● Build strong partnerships across Creative, Insights & Strategy, Integrated Media & Data, Account Service, and agency operations.
● Encourage open communication and collaboration across departments.
● Help ensure expectations and priorities are clearly communicated between Creative and other agency teams.
● Support agency initiatives that improve workflows and team effectiveness.
● Contribute to an environment where Creative team members have the resources and support needed to do their best work.

Those who succeed in this role have the following qualifications:

Required Experience
● 5–7 years of experience in a Creative Management, Creative Operations, Resource Management, or similar role.
● Experience working within an agency environment across digital and traditional work.
● In-depth knowledge of the creative process, creative briefs, and pitch protocols.
● Strong understanding of the skills and responsibilities required across creative roles, including designers, art directors, copywriters, and creative directors.
● Demonstrated experience recruiting and managing freelance creative talent.
● Ability to establish strong working relationships across departments within an agency.
● Strong organizational skills and attention to detail.
● Ability to maintain an organized workflow while managing multiple priorities, schedules, and staffing needs.
● A passion for the creative process and the ability to recognize strong, award-worthy work within the industry.
● Knowledge of industry trends, recent awards, and relevant competitive work.

Agency Values:
The following characteristics are expected of each employee of the agency regardless of role or responsibility:
● GRIT. Fall seven times, get up eight.
● CURIOUS. Follow that hunch with unbridled passion.
● PROVOCATIVE. When it comes to moving a piano, never grab the sheet music.
● CONFIDENCE. Fake it ‘til you make it. Then fake it some more. (Psst, no one knows. It’s ok.)
● UNCOMPROMISING. What you do when no one is watching is really who you are.
● UNFORGETTABLE. What about you, your character, your personality - sticks?
● UNWAVERING. Projects and initiatives are rarely sprints. Pace yourself. And encourage others who need a pick-me-up along the way.
● MYTH-WORTHY. What stories about you will still loom large 20 years from now.

Schedule and Location:

Monday - Friday 8:30am - 5:30pm. Remote work available Fridays.

This role will be based out of our Denver, CO office

Compensation

The salary range for this role is $72,000 - $85,000/yr.

New hires typically start between the minimum and midpoint of the salary range posted depending on qualifications.

No other compensation is offered for this position.

Benefits:
● 401k + employer match
● Medical, Dental, Vision
● Life and short-term disability (100% employer paid)
● Voluntary long-term disability
● EAP
● 9 paid holidays
● PTO, Floating Holiday, Volunteering Day
● Education reimbursement
● Employee referral program
● Employee recognition program where points turn into money!

Application Deadline

The expected closing date for this position is November 15, 2026 .

Vladimir Jones is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, protected veteran status, or disability status.

Vladimir Jones participates in E-Verify, which is a federal program used to confirm the employment eligibility of all new hires.