HR Compliance Manager

Basic Function

HF Sinclair's HR Compliance Manager manages and leads project and HR Compliance programs including but not limited to reporting and analysis, development or maintenance of HR policies, procedures, and related training, assesses and monitors various compliance projects and initiatives related to Human Resources, and keeps management abreast of changes in regulations and trends. Ensures compliance with all labor laws company-wide. This role is considered a subject matter expert on HR Compliance and can influence HR processes and policies as regulations or business needs dictate.

Job Duties

• Partner with Legal and Compliance to ensure adherence to federal, state, local, and applicable provincial regulations and monitor legislative changes affecting HR practices.
• Identify, recommend, implement, and maintain HR Compliance programs, policies, procedures, systems, and process improvements.
• Collaborate with Human Resources and Legal on the development, revision, and interpretation of HR compliance policies, procedures, and best practices.
• Lead and manage HR compliance projects, including planning, execution, vendor selection, RFPs, budgets, stakeholder communication, and continuous improvement initiatives.
• Manage adverse action processes in partnership with HR Business Partners, Legal, and Compliance.
• Administer and oversee HR compliance programs including OFCCP, EEO, AAP, Section 503, wage and hour compliance, drug testing, leaves of absence, legislative updates, and related audits.
• Develop audit plans, conduct compliance reviews, analyze findings, recommend corrective actions, and partner with HR teams to establish internal controls that mitigate risk.
• Audit HR procedures, practices, operations, and documentation to identify compliance gaps and improvement opportunities.
• Partner with Talent Acquisition to ensure applicant tracking system compliance, review AAP/EEO documentation, monitor recruitment practices, and provide guidance on appropriate system usage and coding.
• Coordinate tax, immigration, and work authorization compliance activities with Payroll, Legal, external vendors, and employees.
• Manage permanent residency processes, immigration case administration, vendor relationships, budgets, service-level performance, and employee work authorization requirements including amendments, extensions, and business travel.
• Lead annual compliance reporting activities, including EEO-1, VETS-4212, AAP, audit responses, regulatory submissions, and related reporting requirements.
• Manage preparation of the Company's Affirmative Action Plan in partnership with HR, external vendors, and applicable systems.
• Analyze statistical data and compliance risks, develop recommendations, and counsel HR leadership on compliance-related goals and objectives.
• Serve as administrator and subject matter expert for compliance-related systems and programs, including background checks, E-Verify, I-9s, work authorization, and immigration processes.
• Develop, implement, and deliver HR Compliance training and educational materials for HR, management, and employees.
• Collaborate on the design, implementation, and administration of disability, accommodation, and leave programs to ensure compliance with ADA, FMLA, workers’ compensation, military leave, paid family leave, and applicable state and local regulations.
• Serve as the primary escalation point for complex leave, accommodation, and disability-related compliance matters, providing guidance, policy interpretation, and process improvement recommendations.
• Review and approve invoices related to immigration, tax, relocation, and other compliance-related services while monitoring associated expenditures.
• Provide end-to-end case management updates and coordinate activities supporting employee mobility and compliance assignments.
• Coordinate special projects, surveys, compliance initiatives, policy transitions, and audits.

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Experience

A minimum of 10 years of broad-based experience in Human Resources or Regulatory Compliance and Policy / Procedural Management and at least four years of experience in Affirmative Action planning is required.

Education Level

A minimum of a Bachelor’s Degree in Human Resources, Business Management, Psychology, or related discipline is required.

Preferred:

PHR, SPHR, or other relevant certifications are preferred.

Required Skills

Strong working knowledge of basic domestic employment laws and regulations and the ability to learn new laws related to global operations. Technical knowledge and skills sufficient to develop, use and maintain complex databases; experience with reporting and performing analysis. Working knowledge of current OFCCP regulatory requirements. Experience in Human Resource compliance (Affirmative Action, EEO, and Immigration). Experience and understanding of programs or processes associated with compliant employment practices (hiring, promotions, terminations, development, total rewards) in a growing organization. Ability to prioritize in a fast-paced environment. Ability to work well under pressure in a dynamic environment. Ability to build rapport and relationships across various levels and functions within an organization. Good process orientation and organizational skills. Superior written, oral, and interpersonal communication skills. High attention to detail and accuracy and ability to manage multiple tasks. Working knowledge of Applicant Tracking Systems, HRIS systems, and reporting, preferably SAP and SuccessFactors. Strong computer skills (Microsoft Word, Excel, Outlook, PowerPoint, etc.). Excellent problem-solving and analytical skills. Training in Human Resources basics. Hands-on experience using v-lookup and pivot tables in MS Excel. Ability to communicate effectively with others, both written and verbal communication, and ability to perform basic mathematical calculations. Strong reading skills. Ability to handle confidential information, including Protected Health Information (PHI) and all applicable compliance issues about relevant regulations. Professional tact and maturity are required.

Preferred Skills:

SAP HCM experience, specifically in Personnel Administration, Reporting, and SAP BI Reporting, is preferred.

Supervisory/Managerial Responsibility

This position could supervise up to three direct reports and is responsible for overseeing multiple projects and leading numerous team members across the company to complete cross-functional projects and manage progress.

Work Conditions

Office-based with up to 25% travel required by land or air. Subject to varying road and weather conditions.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally.

Benefit eligibility is governed by official plan documents, for more details visit Total Rewards.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacic Northwest and in other neighboring Plains states and supplies high quality fuels to more than 1,750 branded stations and licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.