Management Assistant

Job Title

Management Assistant

Duties

Help controls the maintenance and development of various administrative directives using 50% knowledge of the established content and format requirements and the purposes and functions of the organizations involved. Reviews proposed directives to ensure proper arrangement of material, consistency with existing directives, and proper distribution. Reviews existing directives to detect and eliminate conflict, overlap, and duplication; and ensures that only current material is retained. Devises ways to improve directives by simplifying, consolidating, or eliminating them. Discusses recommendations for changes with the using offices in order to gain concurrence. Adapts guidelines to determine whether an organization's proposed directives, publications, or functional statements are within the scope of their established delegated authority or assigned function. Monitors the management of records by distributing questionnaires to offices asking for lists of file numbers and corresponding subject content and, using knowledge of agency records management regulations, reviewing the completed questionnaires to ensure material is filed under proper record numbers. Inspects the files of offices to ensure that all records are stored and labeled correctly, contain current material, and are not duplicated. If problems exist, the incumbent explains procedures to the office's records coordinator including how to number and store paper, electronic, and other types of records; when to dispose of or transfer records to central holding areas; and how and where to store or destroy classified records.

Promotion Potential

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule

Mon-Fri 07:30-16:00

Telework

This position may be authorized for telework based on agency needs.

Position Description/PD#:

Management Assistant/PD015713

Relocation/Recruitment Incentives

Not Authorized

Critical Skills Incentive (CSI)

Not Authorized

Permanent Change of Station (PCS)

Not Authorized

PCS Appraised Value Offer (AVO)

?????? Not Authorized