AP Specialist

AP Specialist
North Haven, CT (Onsite)


Competitive Compensation + Benefits


Why This Position?


• Join a well-established, family-owned organization with decades of success and a strong reputation in its industry
• Stable, growing company that plays a critical role in supporting large-scale operations across multiple locations
• High-volume, hands-on Accounts Payable role with significant ownership and visibility
• Opportunity to be involved in process improvements and an upcoming ERP implementation
• Collaborative accounting team with exposure to broader accounting functions


Position Overview


We are seeking a detail-oriented AP Specialist to support high-volume Accounts Payable operations. This role will be responsible for managing the full AP cycle while also assisting with cash receipts, reconciliations, and month-end accounting activities. The ideal candidate will thrive in a fast-paced environment and enjoy improving processes while maintaining accuracy.


Key Responsibilities


Accounts Payable


• Process high-volume invoices, including coding, matching purchase orders and receiving documentation, and data entry
• Execute vendor payments via ACH, check, and credit card
• Prepare and manage weekly check runs and ACH batches
• Maintain vendor files, W-9s, payment terms, and onboarding documentation
• Manage Positive Pay processes and resolve banking exceptions
• Reconcile disbursement activity and ensure payment accuracy
• Prepare AP aging reports and assist with month-end accruals
• Support audit requests and provide AP-related documentation


Additional Accounting Responsibilities


• Process daily cash receipts and deposits
• Assist with AR reconciliations and account reviews
• Support credit card reconciliations and expense documentation
• Participate in month-end close activities and special projects
• Assist with process improvement and ERP implementation initiatives


Preferred Qualifications


• Associate's degree in Accounting, Business, or related field (or equivalent experience)
• 4-5+ years of high-volume Accounts Payable experience
• Experience with banking platforms and Positive Pay
• ERP experience strongly preferred
• Proficiency in Microsoft Excel and accounting systems
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment


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EB-7967107252