Senior Administrative Coordinator (Corrections) (Shift Work)

Job Summary

Provides direct support administrative, secretarial and clerical support for the Office of the Sheriff, Corrections Division, doing business as the St Mary's County Detention and Rehabilitation Center personnel and contractual staff; Point of contact with public/professionals, fiscal management, records management, communications coordination; Standards compliance, personnel management, and incarcerated program management; Performs other duties as assigned. The hiring salary for this position is $50,003 annually; full salary range for this position is $50,003 - $86,091

Essential Functions

1. Provides administrative support to meet division goals and objectives;
2. Point of contact advising callers on matters concerning incarcerated status, policies and procedures, and activities of division personnel;
3. Fiscal management to include accounts receivable, accounts payable and management of inmate accounts;
4. Order and maintain inventory of office supplies, equipment, etc.;
5. Prepares and submits financial and statistical reports to relevant division as required;
6. Responsible for records management and/or quality assurance to include inmate active and closed files, program files, training files, etc.;
7. Prepare and submits financial and statistical reports relevant to the division;
8. Distribution of criminal justice reports to allied criminal justice agencies;
9. May:
   • Input data in the jail management system, training system and other software programs
   • Supervise incarcerated on the work incentive program;
   • Monitor the incarcerated banking, telephone and video visitation systems to ensure compliance by both incarcerated and public;
   • Conduct incarcerated tracking and monitoring of offenders on community programs;
   • Conduct research specific to departmental needs;
   • Manage and schedule incarcerated program activities;
   • Perform notary services;
10. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities

1. Ability to gain working knowledge of St. Mary's County Government policies and procedures;
2. Ability to gain working knowledge of the St. Mary's County Corrections Manual, St. Mary's County Government policies and procedures and Maryland Commission on Correctional Standards;
3. Ability to communicate effectively with staff and members of the public;
4. Ability to prepare and maintain accurate records;
5. Basic math skills;
6. Ability to work with sensitive information and maintain appropriate confidentiality;
7. Ability to operate relevant computer systems, including hardware and software, internet and database retrieval;
8. Ability to pass a comprehensive background investigation.

Education and Experience

1. Associates degree;
2. Three or more years of related experience;
3. Or equivalent technical training, education, and/or experience.
Additional Requirements:
1. Must be 18 years of age, possess a valid Maryland State Motor Vehicle License and be a U.S. Citizen or a resident alien;
2. Must be able to work shift work including weekends and holidays;
3. Must successfully pass background investigation with favorable results;
4. Must pass a pre-employment drug test.
Physical and Environmental Conditions: Work is performed in the secure confines of the adult detention and rehabilitation center and requires light physical effort in the handling of light materials or boxes and tools or equipment in non-strenuous work positions up to 30 pounds and/or continual standing or walking 40%/+ of the the time. The work environment involves high risks with exposure to potentially dangerous situations or unusual environmental stress and physical threat which require a range of safety and other precautions, e.g., aggressive human behavior, or similar situations where conditions cannot be controlled.

Benefits

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plan, flexible spending accounts, life insurance, long-term disability, identity theft protection, sick-leave transfer, holidays, vacation, and sick leave. Regular Part-time employees who work an average of 20 or more hours per week over the course of a year, receive benefits on a pro-rated basis. To learn more details, visit our benefits page.

St. Mary's County Government Leonardtown, Maryland, 20650

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