Event Coordinator

Avasant

Weareseekingahighlyorganizedandproactive EventCoordinator tosupportamulti-dayeventtakingplace May3–6,2026 .Thisrolerequiresbothadvanceplanningsupportandon-siteleadershipduringtheevent. Thispositionis in-officeinElSegundopriortotheevent andfully on-siteat inHuntingtonBeach duringeventdays. Timeline & Commitment Pre-Event(4WeeksPrior): 15–20hoursperweekin-officecapacityinElSegundo,supportingplanning,logistics,vendorcoordination,andproductionpreparation EventDates(May3–7,2026): On-siteinHuntingtonBeachprovidingcoordinationandleadershipsupport Leadership Responsibilities Lead–May3,2026: Off-sitedinnercoordination Lead–May4,2026: Off-siteactivitycoordination Responsibilitiesincludemanagingrun-of-show,vendorcommunication,guestflow,transportationtiming(ifapplicable),andensuringseamlessexecutionofoff-siteexperiences. Key Responsibilities Assistwithpre-eventlogisticsandplanning Coordinatewithvendors,venues,andpartners Supportproductiontimelinesandeventdocumentation Manageguestcommunicationsandconfirmations Overseeoff-siteeventexecutionasassigned Troubleshooton-sitechallengesquicklyandprofessionally Providegeneraleventcoordinationsupportacrossallprogramdays Qualifications Priorexperienceineventcoordination,production,oreventmanagementrequired Strongorganizationalandtime-managementskills Excellentcommunicationandvendormanagementabilities Abilitytoleadoff-siteactivationsindependently Comfortableworkingflexiblehoursleadinguptoandduringtheevent Calmunderpressurewithstrongproblem-solvingskills #J-18808-Ljbffr Avasant

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Vacancy posted 3 days ago

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