Correction Records Management Officer BORM (20082877)

Job Title Correction Records Management Officer BORM (20082877) (26000432) Organization Rehabilitation & Correction - Operation Support Center Location Northeast Reintegration Center 2675 East 30th Cleveland 44115-5943 (United States of America, Ohio, Cuyahoga County, Cleveland) Schedule Full-time Primary Skill Records Management Responsibilities Require considerable knowledge in records management to manage system for records retention and disposal Prepare files and documents for scanning Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff Index documents stored on document imaging software (OnBase) Prepare correspondence and records in response to public record requests Prepare exemplification documents and certificate of inmate status Operate scanning equipment and microfilm equipment (paper converter, viewer, photocopier) Inspect final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment Responsible for working with service representatives on repairs of equipment Verify and research inmate incarceration information on computers daily using RWARE, INTRA to locate and track file locations May function as lead worker over clerical employees involved in records maintenance activities Train staff on procedures for maintenance and storage of records Establish due dates in responding to requests Assist staff in resolving problems regarding equipment Assist staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests Handle ingoing and outgoing mail Explain procedures and answer questions Inventories, orders, supplies and stocks shelves Perform other general clerical duties as assigned/directed by supervisor or designee Qualifications Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 months experience in records management; 1 course or 3 months experience in public relations or business communications with emphasis on writing letters & oral communication. Or equivalent of Minimum Class Qualifications for Employment noted above. Application Procedures Apply online through this posting website. Describe how you meet the minimum qualifications outlined on this job posting. Check application status by signing into your profile on this website. We will communicate with you through the email you provided in your profile and job application; check your email often. Pre-Employment Drug Testing All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. A positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana. Pre-Employment Background Investigation The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. Benefits Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities EEO Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. #J-18808-Ljbffr State of Ohio