High School Secretary at PrepNet Virtual Academy

High School Secretary

The High School Secretary is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. This is a 12-month, year-round position. This role is required to maintain consistent high school office operations, such as student records management, support with graduation and transcript processing, summer programming, enrollment activity, and compliance-related timelines beyond the traditional academic calendar.

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team.

Duties and Responsibilities:

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits.
• Complete purchase requisitions for supplies, books, and materials.
• Order and maintain supplies as needed for office and school staff.
• Inventory management for grant-funded assets.
• Collect and deposit lunch funds.
• Process Free and Reduced Lunch Forms.
• Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Answer phones, direct questions and inquiries, and distribute mail.
• Ensures consistent and continuous front office operations and support throughout the full calendar year, including periods when school is not in session.
• Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
• Accurate use of facilities work order system.
• Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims.
• Distribute medication/attend to incidental needs of students.
• Collect and enter Emergency Contact Forms for all students.
• Provide support to ensure attendance is accurately completed amongst all staff each day.
• Complete attendance compliance related documents for state reporting.
• Student uniform management.
• Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.
• Minimal travel required.
• Performs other related duties as assigned.

Qualifications:

• Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Strong verbal and written communication skills.

This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.

National Heritage Academies is an equal-opportunity employer.