Contract Analyst

Contract Analyst

The Contract Analyst is a shared-service role responsible for supporting APi Inc.'s contract review, administration, customer onboarding, vendor terms coordination, licensing support, and commercial risk management processes. This role helps centralize and professionalize contract- and compliance-related tasks that are currently distributed across operations, project management, sales, purchasing, and accounting. The Contract Analyst reviews and analyzes contract terms, supports redlines and negotiations, tracks contractual obligations, assists with standardizing payment terms upstream and downstream, and maintains vendor and customer contract documentation. The role also provides secondary support for compliance-related activities, including licensing coordination, onboarding documentation, and adherence to internal commercial risk controls and standard business practices. This position requires foundational knowledge of business law, contracting principles, and commercial terms, along with strong analytical, organizational, and cross-functional communication skills. The ideal candidate is detail-oriented, process-driven, and capable of supporting multiple stakeholders in a fast-paced business environment.

Primary Duties (Highest Priority)

• Review customer contracts, subcontracts, purchase orders, master service agreements, vendor agreements, NDAs, and other commercial documents for business, financial, and operational risk.
• Lead and own contract redlining and negotiation during the proposal phase. Serve as primary negotiator with clients; pull in operations staff for scope/practical discussions.
• Establish consistent payment terms with customers to improve cash flow.
• Manage all vendor terms and conditions, including negotiation to push limits on extended vendor payment terms.
• Maintain and standardize purchase order language across all APi Inc. entities.
• Oversee all upstream and downstream payment term structures to ensure consistency and risk alignment.
• Lead customer onboarding, including credit applications, credit checks, and contract-first review.

Secondary Duties

• Manage all rental agreements, subcontractor contracts, and standard PO templates for service contracts.
• Oversee business licensing requirements for all states and counties.
• Manage contractor licensing requirements for each line of business.
• Act as owner for OCIP/CCIP programs including documentation, tracking, and renewals.
• Oversee Certificates of Insurance (issuance, updates, compliance tracking).
• Support lease negotiation and management in partnership with the Asset Manager and Api Group leadership.
• Maintain and improve document management systems for all contractual and compliance documentation.
• Develop, implement, and maintain playbooks and standardized processes for all above responsibilities.
• Provide compliance training and guidance to project managers, sales, and purchasing teams.

Additional Responsibilities

• Collaborate with Safety/Risk, Legal (as needed), Operations, Accounting, and Procurement to ensure alignment.
• Support SOX-related compliance expectations where applicable.
• Perform other tasks needed to support API Inc.'s risk, compliance, and commercial strategy.

Required Skills and Abilities

• Prior experience reviewing and negotiating commercial contracts.
• Understanding contract terms, risk allocation, indemnity, insurance requirements, payment terms, and vendor/customer obligations.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Proficiency with MS Office; experience with document management systems preferred.
• Strong negotiation and communication skills.
• Ability to explain contract risk in clear, practical business language.
• Process development and documentation skills.
• Ability to work cross-functionally in a shared-service model.

Qualifications and Experience

• Bachelor's degree in Business Administration, Legal Studies, Supply Chain, Contract management, Construction Management or related field with 5 year minimum professional experience.
• Equivalent professional experience in contract negotiation or compliance with 5-10 year minimum professional experience.
• Experience in construction, specialty contracting, industrial services, or a project- based business environment.
• Paralegal is a plus.

This position is not eligible for sponsorship

Benefits: Medical, Vision & Dental insurance, 401(k) with company match, Profit Sharing, Employee Stock Purchase Plan (NYSE:APG), PTO, FSA/HSA, Training & Development - and more

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

APi Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.