Billing Analyst

Billing Analyst

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Description

Energo is seeking a positive, goal-oriented Billing Analyst reporting to the Senior VP, Finance & Business Development. The successful candidate will be a key member of the Operations Department and will primarily be supporting the department with day-to-day billing needs for both heating oil and mechanical services. Strong communication and interpersonal skills, problem solving skills, results oriented, creative, innovative, team player, leadership and sound decision-making abilities are necessary skills to succeed within this role. Multi-tasking is a must!

Responsibilities

• Analyze prior day's work, including delivery tickets and driver route sheets
• Input gallons and price data into billing system for invoice processing
• Prepare and email management daily invoice file to review prior to the printing of invoices
• Update Driver routes delivery/load tracking file daily
• Log fuel loading BOLS into pick-up file daily
• Review supplier invoices for accuracy; ensure correct rack or contract prices were billed and reconcile to what is listed in the pick-up file
• Reach out to suppliers to get invoices corrected or to obtain BOLs and/or invoices as needed
• Scan delivery tickets and driver route sheets
• Identify and correct billing errors
• Assist with the creation of prepayment invoices and sulfur certificates as needed
• Prepare customer billing and payment reconciliations
• Track customer fixed contract gallons
• Assist with the updating of customer information in the billing system
• Send customers copies of invoices and address any customer questions or complaints
• Assist with scheduling of deliveries and payment processing
• Manage insurance for subcontractors and customers
• Collaborate with other departments as needed
• Ad-hoc analysis, customer audits and data clean up
• Required to report to the Woodside Office (five days a week during the off season and six days a week from October 1st through April 30th)

Position Requirements

We are seeking candidates who meet the minimum following criteria:

• Bachelor's degree in business, accounting, technical field or equivalent experience
• Overall understanding of the fuels business with at least 3 years of experience
• 2 years of experience in an operation, accounting, or a billing role
• Prior energy experience preferred
• Proven experience with QuickBooks
• Advanced Excel skills
• Must be located in NYC Metro area

Benefits

Medical, Dental, Vision, 401(K) with Matching, Health Reimbursement Account, Life Insurance, Disability Insurance

Pay

$50,000 - $60,000 per year

Exempt/Non-Exempt

Exempt

Location

Woodside