Facilities Accounts Payable Specialist

Description

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Weekly Working Hours: 40

Under the supervision of the Facilities Manager, serves as the departmental interface coordinating activities related to accounts payable, operations and maintenance of the bank's various facilities. The Facilities Accounts Payable Specialist is the primary person responsible for accounts payable and provides administrative support to the department.

ESSENTIAL FUNCTIONS:

1. Coordinates activities related to maintenance of bank's facilities.

• Responds to telephone calls the same day with emergency calls handled immediately.
• Processes work orders. Contacts branch/department staff if work cannot be performed as scheduled.
• Schedules work with Building Engineer or service technician.
• Follows up with appropriate branch/department staff to verify work has been performed satisfactorily.

2. Process Accounts Payable

• Open and sort mail and print emailed invoices.
• Audit invoices and payment requests prior to submission for payment.
• Verifies with branch/department staff and/or department members that work/service has been performed satisfactorily before submitting for payment.
• Submit accounts payable for approval.
• Once approved, upload Accounts Payable into Power Train.
• Update and maintain Accounts Payable Tracker.

MARGINAL FUNCTIONS:

3. Orders and maintains office supplies.

4. Issues purchase orders and Project Request Forms for proposals.

5. Performs additional job-related duties as required.

Requirements

Requires previous administrative and accounts payable experience. Incumbent must have computer proficiency, good analytical, communication, interpersonal and organizational skills. Must be detail oriented. Working in a transparent and open space the incumbent must be mindful of others in the work environment. A clean, neat and well organized work area is required.

PHYSICAL DEMANDS:

Pulling, lifting, squatting, climbing required, sitting for extended periods.

MENTAL DEMANDS:

Prioritize multiple tasks, applying basic math skills, problem resolution, verbal and written communications.

EQUIPMENT USED TO PERFORM FUNCTIONS:

Computer, telephone, copier, calculator scanner and fax machine.

DECISION MAKING:

Determines which cost center should be charged when preparing invoices for payment.

EOE

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