Assistant Project Manager, Construction

Assistant Project Manager

The Assistant Project Manager helps Project Manager and Operations Teams develop, coordinate, implement, and manage all activities necessary to construct the project safely, within schedule and budget, and to the quality specified. The Assistant Project Manager provides general administrative and technical skills needed for the project to run smoothly: scheduling and attending project meetings, maintaining all project records and monitoring correspondence.

Responsibilities include:

• Organize, maintain, and publish project team organization chart for Project Manager or Senior Project Manager (PM/SPM). One of these individuals will be the primary point of contact for you on your project.
• Maintain written correspondence with owner and consultants to document any items that affect the project budget, schedule or project quality. (RFI's, PCO, PCCO, schedule, OAC minutes etc.). Review communications with SPM/PX prior to distribution.
• Develop full project schedules in a format dictated by the contract documents or facilitate with outside schedule consultant. Schedule must include appropriate milestones. Ex. Close In, Electrical/Water Service, Elevator Inspection, long lead items, etc.
• Initiate contact with public utilities to coordinate with the project schedule.
• Prepare initial Chesapeake buyout schedule for approval by PM/SPM then by the Project Executive/Vice President (PX/VP).
• Negotiate costs, schedule durations, scopes of work for each trade vendor and/or supplier. Incorporate standard construction details into scopes of work and agreements. Review commitments/communications with SPM/PX prior to distribution.
• Prepare vendor contracts and purchase order agreements in Procore. The APM is responsible for customizing CCG trade partner Exhibit A (scope of work) and General Requirements for each trade to meet project requirements. Standard contract form (boilerplate) shall not be changed in any way without PX/VP's approval.
• Review plans and specifications associated with the projects you are working on. Understand the project documents – drawings, specifications, owner contract, addenda, bid RFI responses, bid qualifications, etc.
• Assist PM/SPM with the following tasks:
• Procore - Establish new project in Procore in strict accordance with company procedures
• Internally/Externally price revised plans/scope of work. Develop general scopes of work for each change/item and gather the required pricing from subcontractor(s) affected.
• Obtain all trade permits from subcontractors.
• Develop SCO for subcontractor
• Develop, track and process submittals
• RFIs
• Daily coordination with the office and field – i.e. schedule, subcontractor status, open issues, job conditions, etc.
• Warranties/Close Out Documents: Development of the required warranty/close out