Executive Assistant

Executive AssistantThe Executive Assistant is responsible for providing advanced administrative support to VPs and SVPs. The Executive Assistant has the ability to problem solve, think critically, and anticipate needs. Strong business communications, oral and written and understands confidentiality.Key ResponsibilitiesProviding and coordinating calendar, email, and departmental communication supportBook travel & complete expense reportingPreparing and maintaining reports and documents for the departmentBudget management and tracking including reconciling invoicesSupport company philanthropy and associate programsPrepare presentations, manage spreadsheets / charts and run business reportingOrder office supplies for the departmentAnticipate leader and departmental needsSpecial projects as assignedRequired Experience & QualificationsBachelor's Degree or equivalent experience7 years of relevant experience supporting VP/SVP level leadershipCritical Skills & AttributesProficiency with Microsoft and Google products as well as aptitude to learn new software and systemsAbility to effectively juggle multiple projects, priorities and deadlinesStrong organizational skillsAbility to work with a sense of urgencyPossess problem-solving skillsExcellent interpersonal and communication skills (written and verbal)Strong adaptability, flexibility and resourcefulnessDemonstrated ability to maintain a high level of confidentialitySolid time management practicesNatural problem solver with a positive, solution-oriented mindsetFlexible, adaptable and resourcefulAble to take initiative where appropriate and ask for guidance or clarification where neededClosingApplicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call View phone number on click.appcast.io and say 'Associate Relations' or send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information.Notification to Agencies: Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.