Conference Support Coordinator

Job Description

Job Description

Position Summary

We are seeking a Conference Center Support professional with a strong background in events, hospitality, or conference services to provide hands-on support at our Las Colinas/Irving location. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and is comfortable jumping in wherever needed to ensure events and conference center operations run smoothly.

The successful candidate will assist with event setups, room flips, conference room preparation, basic AV support, and day-to-day conference center operations while providing a professional and welcoming experience to clients and guests.

Responsibilities

• Support daily conference center and event operations in a fast-paced corporate environment.
• Perform room flips and event setups based on changing meeting and event requirements.
• Arrange tables, chairs, meeting materials, refreshments, and other event supplies.
• Provide hands-on support before, during, and after meetings and events.
• Assist with basic AV equipment , including connecting or troubleshooting common meeting technology.
• Help ensure conference rooms and event spaces are clean, organized, and ready for use.
• Respond proactively to last-minute room, setup, or event needs.
• Provide professional and responsive hospitality and customer service to clients, employees, and event attendees.
• Assist with evening events when needed, including adjusting the closing schedule based on event end times.
• Work collaboratively with the conference center team and other site personnel.
• Use Microsoft Office for basic administrative and operational tasks.
• Maintain a polished, professional presence while representing the conference center.

Qualifications

• Previous experience in hospitality, events, conference services, office services, or a related environment .
• Experience with event setups and room flips strongly preferred.
• Basic understanding of AV/meeting room equipment .
• Proficiency with Microsoft Office .
• Strong customer service and communication skills.
• Comfortable working in a fast-paced, hands-on environment .
• Flexible and willing to adjust priorities based on event needs.
• Proactive, dependable, and team-oriented .
• Comfortable performing physical, hands-on setup work throughout the day.
• Professional appearance and demeanor.